HOA and Municipal Compliance Specialist

First Key Homes•Atlanta, GA

About The Position

The HOA and Municipal Compliance Specialist ensures that FirstKey Homes rental properties across all markets comply with local homeowners’ association requirements. The role tracks and updates HOA records, applications, fees, invoices, and covenant compliance. It coordinates with local HOAs, supports registration and license applications, submits fee requests and invoices for approval and payment, and maintains reports and spreadsheets. The specialist also gathers information from databases, works with internal teams to maintain accurate HOA information, and ensures compliance with organizational policies and government regulations. This summary is not all-inclusive; the incumbent’s manager may assign additional duties based on company needs. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Requirements

High school diploma or equivalent.
Intermediate proficiency with Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
Minimum of 1 year of experience in a compliance or administrative role.
Knowledge of administrative and clerical procedures and systems, including word processing, file and records management, and office procedures and terminology.
Ability to use logic and reasoning to assess alternatives and address work-related issues.
Ability to monitor performance and identify improvements or corrective actions.
Time-management, speaking, and writing skills.
Attention to detail and thoroughness in completing work tasks.
Ability to work independently with little supervision and cooperate effectively with others.
Ability to establish and pursue challenging achievement goals, analyze information, and adapt to change and variety in the workplace.

Nice To Haves

Bachelor’s degree in Accounting or a similar degree.
Experience with Yardi or a similar property management program.
Experience interpreting and complying with HOA covenants.
Experience working in a fast-paced, high-growth environment.

Responsibilities

Track, monitor, and update records to ensure HOA applications are completed, fees are paid, and properties comply with covenants.
Review and document covenants, conditions, and restrictions concerning HOA requirements and fees.
Coordinate with local HOAs to obtain association information and updated invoices.
Assist with completing HOA registration and license applications.
File HOA fee requests and ensure invoices are processed and approved through payment applications in a timely manner.
Submit invoices for approval through payment applications.
Maintain reports with HOA information for tracking purposes.
Maintain Microsoft Excel spreadsheets and data in various software programs to track HOA information.
Assist with pulling information from various databases for HOA reporting.
Work with internal teams to ensure HOA information is accurate.
Ensure compliance with organizational policies and government regulations.