HIM TECH

Decatur County Memorial Hospital•Greensburg, IN

About The Position

The HIM Tech maintains patient medical records, processes requests for release of patient information, provides customer service in person and by phone, and performs related administrative duties. The role examines and analyzes medical records to ensure they are correct, accurate, and complete, while maintaining patient confidentiality. The HIM Tech reports to the Director of Health Information Management and works standard work hours. It may take up to three months to become proficient in the position.

Requirements

High school diploma or GED.
One to two years of related experience.
Proficiency in Microsoft Office, email, and basic computer skills for other software used in the hospital.
Critical-thinking skills, effective communication skills, and the ability to work with others as a team.
Ability to maintain the confidentiality of patient records.
Ability to frequently stand, walk, sit, and use hands and fingers.

Nice To Haves

Experience with electronic health records.

Responsibilities

Analyze and process paper and electronic inpatient and outpatient admission and discharge documents according to chart-requirement policies, adding necessary deficiencies.
Work accounts on hold work lists and follow up with other departments to ensure records are completed in a timely manner.
Enter deficiencies into the computer system.
Process weekly physician delinquency reports and send notices to providers through the EMR; prepare suspension letters when applicable.
Check charts for completeness, reanalyze them, and remove deficiencies from the computer system when the process is manual.
Process requests for release of information received electronically and by mail.
Answer phones and fax medical information to internal and external customers.
Release information to customers in person as needed, following state and federal regulations and maintaining confidentiality.
Maintain and operate health record indexes to collect, classify, and store information.
Help maintain a clean master patient index and avoid duplicate medical record numbers or misspellings by reviewing reports and communicating with other hospital departments.
Cross-train and provide flexibility across other areas of the department.
Prepare charts for scanning and scan and index medical records according to policies and procedures.
Process documents from all sites on the closed-chart work list daily; investigate documents and either insert them into the record or return them to the originator if they are tied to the wrong account or patient.