HIM Supervisor

Methodist Health System•Dallas, TX

About The Position

The Facility HIM Supervisor manages, coordinates, and performs the day-to-day operations and workflow of facility-based Health Information Management (HIM) operations. The role assists the HIM Manager with facility-related HIM operational planning, service level agreements, budgets, workflow processes, and internal controls. The Supervisor participates in the facility-based unbilled management process and helps resolve issues contributing to unbilled accounts. This role serves as a department leader and the on-site HIM representative. The position oversees facility-based HIM operations and staff, including record pickup and reconciliation, release of information, and birth certificate and paternity processing. It works with HIM personnel, facility departments and leadership, unit leadership, and medical staff; supports implementation activities and project core team meetings; and handles patient amendments according to established policy and guidelines. The Supervisor also performs unbilled follow-up, completes and reports on physician suspensions, supports compliance with Medical Staff Bylaws and Rules and Regulations, maintains relationships with ancillary departments and unit managers, and coaches and develops team members through productivity and quality monitoring. Methodist Health System is a faith-based healthcare organization headquartered in Dallas. It describes a regional network of 12 hospitals through ownership and affiliation, more than two dozen clinics, teaching programs, research, and a commitment to the community.

Requirements

High school graduation or equivalent.
Five years of experience in a department, or graduation from a certified HIM program with one year of HIM experience.
Acknowledgement of Paternity certification required.

Nice To Haves

RHIA or RHIT credential preferred.

Responsibilities

Manage day-to-day facility-based HIM operations and staff, including record pickup and reconciliation, release of information, and birth certificate and paternity processing.
Communicate and coordinate with HIM personnel, facility departments, unit leadership, facility leadership, and medical staff; serve as a key HIM contact for facility implementation activities and project core team meetings.
Handle patient amendments according to the applicable policies and guidelines.
Perform facility unbilled activities, including physician query follow-up and incomplete-record follow-up, and collaborate with facility department leaders to monitor and work unbilled reports.
Complete the physician suspension process weekly and report to hospital and corporate leadership teams.
Work with Medical Staff and Facility Leadership to comply with Medical Staff Bylaws and Rules and Regulations, including suspension of privileges, and facilitate physician notifications regarding medical records.
Establish and maintain effective working relationships with ancillary departments and unit managers to support optimal record management.
Coach and develop team members through productivity and quality monitoring, using discipline and counseling as necessary.
Perform other duties or special projects assigned by HIM leadership.
Assist the HIM Manager with facility-related HIM operational planning, service level agreements, budgets, workflow processes, and internal controls.
Participate in the facility-based unbilled management process and resolve issues contributing to unbilled accounts.