HIM Assistant - Health Information Management

CH_050 Cayuga Medical Center at Ithaca•Ithaca, NY

9h•Hybrid

About The Position

The Health Information Management (HIM) Assistant manages and organizes health information in an electronic health record (EHR) system. The role scans, indexes, and uploads incoming documents to patient records, ensuring health records are accurately maintained and accessible to healthcare providers. It also supports record quality, confidentiality, and the smooth operation of the HIM department. The position is described as remote/hybrid. The pay range is $17.00–$19.94 per hour, plus benefits. Cayuga Health describes its workplace as collaborative and offers professional development opportunities. The organization is committed to equitable treatment, diversity, and an inclusive workplace.

Requirements

High school diploma or equivalent.
Strong attention to detail and ability to work independently.
Familiarity with medical terminology and healthcare documentation practices.
Knowledge of HIPAA regulations and patient confidentiality standards.
Proficiency in Microsoft Office Suite, including Excel and Word, and other relevant software.

Nice To Haves

Associate degree or certification in Health Information Management (HIM).
Experience working with Epic EHR or other electronic health record systems.
Strong organizational and multitasking abilities.
Excellent communication and interpersonal skills.
Ability to maintain a high level of accuracy and attention to detail.
Ability to work in a fast-paced environment with minimal supervision.

Responsibilities

Scan physical documents, forms, and medical records into the Epic EHR system.
Ensure scanned documents are clear, legible, and appropriately indexed.
Review documents for completeness and accuracy before uploading them to patient records.
Upload scanned documents to the correct patient record in Epic.
Maintain and organize patient records by filing incoming documents accurately and indexing them for retrieval.
Verify the accuracy and completeness of uploaded documents and ensure each is linked to the correct patient record.
Conduct periodic record reviews for compliance with regulatory standards and hospital policies.
Collaborate with HIM staff and healthcare providers to process health records accurately and promptly.
Respond to medical staff inquiries about missing or misplaced documents.
Follow HIPAA regulations and maintain patient confidentiality.
Secure electronic and paper health records in accordance with organizational policies and procedures.
Assist with administrative duties such as filing, organizing, and retrieving health records.
Support the HIM department's operations and compliance with health information management best practices.