Health Information Management (HIM) Supervisor

Dominion Hospital•Falls Church, VA

12h•Onsite

About The Position

Dominion Hospital is seeking an experienced Health Information Management (HIM) Supervisor to lead the medical records department at its mental health facility in Falls Church, Virginia. The supervisor oversees day-to-day HIM operations and supports accurate, timely, confidential, and compliant management of patient health information. The role supervises HIM staff and workflows, monitors medical record completion and medical staff compliance, supports Release of Information and unbilled account processes, and collaborates with clinical and administrative leadership to ensure records meet facility, regulatory, and accreditation requirements. This is a full-time, exempt position with a Monday-through-Friday schedule. The salary range is $46,612.12 to $69,250.32 per year. Dominion Hospital describes its workplace as having a warm, family-like culture and supportive leadership. The hospital is a 116-bed mental health facility offering inpatient, partial hospitalization, and intensive outpatient programs, with a focus on crisis intervention and stabilization.

Requirements

High school diploma or GED.
At least 3 years of experience in Medical Records.
Knowledge of current CMS requirements, applicable federal and state laws and regulations, HIPAA standards, and Joint Commission requirements when applicable.

Nice To Haves

Associate or bachelor's degree.
Current RHIA or RHIT credential.
1–2 years of supervisory experience in a healthcare setting.
Crisis intervention training, when applicable.

Responsibilities

Supervise day-to-day HIM department operations and provide direction, training, and support to HIM staff.
Ensure patient medical records are accurate, complete, secure, and compliant with facility policies and applicable regulatory and accreditation requirements.
Monitor medical record completion, deficiencies, delinquent records, physician documentation, and suspension processes; follow up with medical staff as needed.
Oversee chart organization, scanning and imaging, indexing, retrieval, storage, and reconciliation of discharged patient records.
Coordinate Release of Information activities and ensure medical-record requests, subpoenas, and other authorized disclosures are handled appropriately and promptly.
Support coding, transcription, unbilled account resolution, physician queries, and related HIM work queues.
Serve as a primary HIM resource and point of contact for facility leadership, medical staff, clinical departments, and other departments.
Monitor HIM staff productivity, quality, competence, and compliance; assist with orientation, training, performance management, scheduling, and departmental coverage.
Safeguard protected health information and maintain confidentiality in accordance with HIPAA, facility policies, and applicable laws and regulations.
Maintain knowledge of and ensure compliance with applicable federal and state laws and regulations, CMS requirements, HIPAA standards, facility policies, and accreditation standards, including Joint Commission requirements when applicable.
Participate in regulatory and accreditation survey readiness, medical-record audits, performance-improvement activities, and corrective-action plans related to HIM and documentation compliance.
Identify documentation, compliance, or workflow concerns and collaborate with clinical, medical staff, and administrative leadership to resolve them.
Maintain departmental policies, procedures, reports, and records, and assist with process improvements.
Perform other duties consistent with the position as assigned.