High School Principal Administrative Assistant (Apply directly with STEM School Highlands Ranch - DO NOT apply online with DCSD)

Douglas County School District • Shellman, GA

2d • Onsite

About The Position

At STEM School Highlands Ranch, we place innovation at the heart of learning to unleash the potential of all students and prepare them for an exponentially changing world. As a K-12 free Charter School in the Douglas County School District, we are committed to creating an environment that fosters respect, success, and continuous improvement. We welcome you to join us on our goal to redefine limits and unleash potential. STEM School Highlands Ranch is dedicated to providing equal opportunities to all individuals, regardless of race, color, national origin, age, sex, genetic information, religion, pregnancy, disability, sexual orientation, veteran status, or any other protected status. We strive to maintain a work environment free from unlawful harassment and discrimination. Our Core Beliefs: 1. Create an environment of respect and success. 2. Nurture unlimited human potential. 3. Leverage the power of collaboration. 4. Optimize resources. 5. Impact the world ethically and positively. 6. Reinvent and adapt. We expect our team members to be agile learners who design thoughtful and engaging initiatives that ensure maximum impact and engagement. You will join a community of committed professionals who engage in constant collaboration and innovation to nurture unlimited potential for both students and staff.

Requirements

• Strong organizational and time management skills
• Excellent communication and interpersonal skills
• Ability to manage multiple priorities in a fast-paced environment
• High level of professionalism, discretion, and confidentiality
• Experience with student information systems (e.g., Skyward) preferred
• Prior experience in a school or administrative setting preferred
• High School or Equivalent (Required)

Nice To Haves

• Experience with student information systems (e.g., Skyward)
• Prior experience in a school or administrative setting

Responsibilities

• Provide direct support to the Principal, Assistant Principal, Dean, and Executive Director
• Manage calendar ownership, scheduling, and conflict resolution
• Prepare agendas, materials, and logistics for meetings and events
• Coordinate logistics for leadership team and full staff meetings
• Track action items and ensure follow-up accountability
• Protect leadership time for evaluations, instructional leadership, and strategic priorities
• Conduct enrollment communications and inquiry follow-up
• Communicate with prospective families via phone and email
• Coordinate tours, student shadows, and a positive enrolling family experience
• Align logistics, stakeholders, and timelines to ensure seamless execution
• Coordinate principal-led events, STEM signature events, and key school initiatives
• Oversee volunteer coordination, execution and tracking
• Coordinate substitute coverage aligned to staffing needs and school priorities
• Ensure 504 scheduling compliance
• Schedule and support observations, walkthroughs, and conferences
• Manage Skyward systems and supply ordering
• Coordinate field trips
• Support hiring, onboarding, and offboarding logistics
• Assist with front desk operations, including phones, visitors, and general inquiries
• Support college access initiatives and external partnerships
• Assist with coordination of senior programming and graduation activities
• Coordinate a variety of building and staff activities: beginning and end-of-year check-in and check-out, back to school nights, parent teacher conferences, building security measures, on line student check in, graduation activities, etc.
• Manage a variety of personnel functions, such as substitute teachers, staff leaves and leave records, pay sheets, and personnel hirings/terminations.
• Maintain advanced proficiency in technology systems used in schools.
• May develop, evaluate and cross-train the work of support clerical personnel and make routine decisions.
• Maintain files on personnel, including evaluations, other confidential information including emergency contacts and crisis management process.
• Perform other related duties as assigned or requested.
• May prepare and distribute a variety of regular and special reports for administration, the district and the state.
• Draft and produce letters, memoranda, reports, special projects; such as newsletters, handbooks and other related materials and documents in an accurate and timely manner.
• Deal with matters of a highly confidential nature.
• Continually look to improve administrative processes.
• May supervise office staff.
• Maintain the principal’s calendar, make appointments, schedule meetings and conferences.
• May assist in maintaining overall calendar of school and community events.
• Liaison with district community relations – alerting the district to crisis situations, good news, student celebrations, etc.

Benefits

• Employer-paid health, dental, and vision insurance (available on the 1st of the following month).
• Short-term, long-term disability, life, and ADD insurance (available six months from hire date).
• Retirement benefits including PERA pension and 401K employee-only contribution managed through Colorado’s PERA program.
• FSA (medical and dependent care), Pet Insurance, Sick Time, and PTO based on years of service
• health, vision, dental, health savings account (HSA), flexible spending accounts (FSA), District paid and voluntary additional (supplemental) life and accidental death and dismemberment insurance, short and long-term disability, critical illness and accident voluntary insurance, employee assistance program (EAP), voluntary 401(k), 403(b) and 457 retirement plan options.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED