Middle School Principal Administrative Assistant (Apply directly with STEM School Highlands Ranch - DO NOT apply online with DCSD)

Douglas County School District • Shellman, GA

2d • Onsite

About The Position

At STEM School Highlands Ranch, we place innovation at the heart of learning to unleash the potential of all students and prepare them for an exponentially changing world. As a K-12 free Charter School in the Douglas County School District, we are committed to creating an environment that fosters respect, success, and continuous improvement. We welcome you to join us on our goal to redefine limits and unleash potential. STEM School Highlands Ranch is dedicated to providing equal opportunities to all individuals, regardless of race, color, national origin, age, sex, genetic information, religion, pregnancy, disability, sexual orientation, veteran status, or any other protected status. We strive to maintain a work environment free from unlawful harassment and discrimination. Our Core Beliefs: 1. Create an environment of respect and success. 2. Nurture unlimited human potential. 3. Leverage the power of collaboration. 4. Optimize resources. 5. Impact the world ethically and positively. 6. Reinvent and adapt. We expect our team members to be agile learners who design thoughtful and engaging initiatives that ensure maximum impact and engagement. You will join a community of committed professionals who engage in constant collaboration and innovation to nurture unlimited potential for both students and staff.

Requirements

• Strong organizational and time management skills
• Excellent communication and interpersonal skills
• Ability to manage multiple priorities in a fast-paced environment
• High level of professionalism, discretion, and confidentiality
• Experience with student information systems (e.g., Skyward) preferred
• Previous experience in a school or administrative setting preferred
• Education: High School or Equivalent (Required)
• Advanced troubleshooting skills for Windows, Mac, Chrome, iOS platforms
• Verbal and written communication skills in English and a demonstrated ability to read and comprehend written/graphic and oral instructions.
• Computer applications skills: Microsoft Office.
• Problem solving, organizational, and analytical skills, including budget oversight.
• Excellent verbal and written communication skills.
• Excellent customer service skills.
• Is flexible.
• Has the ability to work cooperatively with supervisors and co-workers.
• Has the ability to understand and follow complex oral and written instructions.
• Has the ability to perform responsibilities without the necessity of close supervision.
• Has the ability to effectively communicate with the school district community.
• Has the ability to lead teams.
• Maintains a generally positive attitude.
• Observes all District policies and procedures.

Nice To Haves

• Experience with student information systems (e.g., Skyward)
• Previous experience in a school or administrative setting

Responsibilities

• Provide direct support to the Principal, Assistant Principal, Dean, and Executive Director
• Manage calendar ownership, scheduling, and conflict resolution
• Prepare agendas, materials, and logistics for meetings and events
• Coordinate leadership team and full staff meetings
• Track action items and ensure follow-up accountability
• Protect leadership time for evaluations, instructional leadership, and strategic priorities
• Conduct enrollment communications and inquiry follow-up
• Communicate with prospective families via phone and email
• Coordinate tours, student shadows, and a positive enrolling family experience
• Align logistics, stakeholders, and timelines to ensure seamless execution
• Coordinate principal-led events, STEM signature events, and key school initiatives
• Oversee volunteer coordination, execution and tracking
• Coordinate substitute coverage aligned to staffing needs and school priorities
• Ensure 504 scheduling compliance
• Schedule and support observations, walkthroughs, and conferences
• Manage Skyward systems and supply ordering
• Coordinate field trips
• Support hiring, onboarding, and offboarding logistics
• Assist with front desk operations, including phones, visitors, and general inquiries
• Respond to student health needs, including emergencies in classrooms
• Administer daily medications and maintain accurate documentation
• Coordinate medication refills
• Maintain appropriate documentation for all health room visits and procedures
• Maintain the health room (stocking, cleaning, organizing)
• Provide first aid care for students and staff
• Communicate with parents via phone, email, and in person
• Follow student health care plans
• Maintain advanced proficiency in technology systems used in schools.
• Liaison with district community relations – alerting the district to crisis situations, good news, student celebrations, etc.
• Draft and produce letters, memoranda, reports, special projects; such as newsletters, handbooks and other related materials and documents in an accurate and timely manner.
• Deal with matters of a highly confidential nature.
• May supervise office staff.
• Maintain files on personnel, including evaluations, other confidential information including emergency contacts and crisis management process.
• Perform other related duties as assigned or requested.
• Manage a variety of personnel functions, such as substitute teachers, staff leaves and leave records, pay sheets, and personnel hirings/terminations.
• May develop, evaluate and cross-train the work of support clerical personnel and make routine decisions.
• Continually look to improve administrative processes.
• Maintain the principal’s calendar, make appointments, schedule meetings and conferences.
• May assist in maintaining electronic media.
• May assist in maintaining overall calendar of school and community events
• May prepare and distribute a variety of regular and special reports for administration, the district and the state.
• Coordinate a variety of building and staff activities: beginning and end-of-year check-in and check-out, back to school nights, parent teacher conferences, building security measures, on line student check in, etc.

Benefits

• Employer-paid health, dental, and vision insurance (available on the 1st of the following month).
• Short-term, long-term disability, life, and ADD insurance (available six months from hire date).
• Retirement benefits including PERA pension and 401K employee-only contribution managed through Colorado’s PERA program.
• FSA (medical and dependent care), Pet Insurance, Sick Time, and PTO based on years of service
• health, vision, dental, health savings account (HSA), flexible spending accounts (FSA), District paid and voluntary additional (supplemental) life and accidental death and dismemberment insurance, short and long-term disability, critical illness and accident voluntary insurance, employee assistance program (EAP), voluntary 401(k), 403(b) and 457 retirement plan options.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED