Elementary Principal Administrative Assistant (Apply directly with STEM School Highlands Ranch - DO NOT apply online with DCSD)

Douglas County School District • Shellman, GA

1d • Onsite

About The Position

At STEM School Highlands Ranch, we place innovation at the heart of learning to unleash the potential of all students and prepare them for an exponentially changing world. As a K-12 free Charter School in the Douglas County School District, we are committed to creating an environment that fosters respect, success, and continuous improvement. We welcome you to join us on our goal to redefine limits and unleash potential. STEM School Highlands Ranch is dedicated to providing equal opportunities to all individuals, regardless of race, color, national origin, age, sex, genetic information, religion, pregnancy, disability, sexual orientation, veteran status, or any other protected status. We strive to maintain a work environment free from unlawful harassment and discrimination. Our Core Beliefs: 1. Create an environment of respect and success. 2. Nurture unlimited human potential. 3. Leverage the power of collaboration. 4. Optimize resources. 5. Impact the world ethically and positively. 6. Reinvent and adapt. We expect our team members to be agile learners who design thoughtful and engaging initiatives that ensure maximum impact and engagement. You will join a community of committed professionals who engage in constant collaboration and innovation to nurture unlimited potential for both students and staff.

Requirements

• Strong organizational and time management skills
• Excellent communication and interpersonal skills
• Ability to manage multiple priorities with attention to detail
• Ability to maintain confidentiality and professionalism
• High School or Equivalent (Required)

Nice To Haves

• Experience in a school setting preferred
• Experience with student information systems (e.g., Skyward) is a plus

Responsibilities

• Provide direct support to the Principal, Dean, and Executive Director
• Manage calendar ownership, scheduling, and conflict resolution
• Prepare agendas, materials, and logistics for meetings and events
• Coordinate leadership team and full staff meetings
• Track action items and ensure follow-up accountability
• Protect leadership time for evaluations, instructional leadership, and strategic priorities
• Conduct enrollment communications and inquiry follow-up
• Communicate with prospective families via phone and email
• Coordinate school tours and support a positive enrolling family experience
• Align logistics, stakeholders, and timelines to ensure seamless execution
• Coordinate principal-led events, STEM signature events, and key school initiatives
• Oversee volunteer coordination, execution and tracking
• Coordinate substitute coverage aligned to staffing needs and priorities
• Ensure 504 scheduling compliance
• Schedule and support observations, walkthroughs, and conferences
• Manage Skyward systems and supply ordering
• Coordinate field trips
• Assist with hiring, onboarding, and offboarding logistics
• Maintain ownership of IC data
• Respond to student health needs, including emergencies in classrooms
• Administer daily medications and maintain accurate documentation
• Coordinate medication refills as needed
• Provide care for sick or injured students and staff
• Communicate with parents regarding student health concerns
• Maintain files on personnel, including evaluations and other confidential information such as emergency contacts and the crisis management process.
• May develop, evaluate, and cross-train the work of support clerical personnel and make routine decisions.
• Administer first aid to students as the back-up to the Health Assistant.
• Maintain proficiency in Workday, Aesop, Infinite Campus, Kronos, and other related technologies.
• Coordinate a variety of building and staff activities such as beginning and end-of-year check-in and check-out, back to school nights, parent teacher conferences, building security measures, online student check in, etc.
• May assist in maintaining electronic media.
• May assist in maintaining overall calendar of school and community events.
• Manage a variety of personnel functions such as substitute teachers, staff leave records, and bookkeeping.
• Draft and produce letters, memoranda, reports, and special projects such as newsletters, handbooks, and other related materials/documents in an accurate and timely manner.
• Deal with matters of a highly confidential nature.
• Act as a liaison with district community relations such as alerting the district to crisis situations, good news, student celebrations, etc.
• Actively participate in the school based crisis team.
• May prepare and distribute a variety of regular and special reports for administration, the district, and the state.
• May maintain the principal's calendar, make appointments, and schedule meetings and conferences.
• Continually look to improve administrative processes.
• Perform other related duties as assigned or requested.

Benefits

• Employer-paid health, dental, and vision insurance (available on the 1st of the following month).
• Short-term, long-term disability, life, and ADD insurance (available six months from hire date).
• Retirement benefits including PERA pension and 401K employee-only contribution managed through Colorado’s PERA program.
• FSA (medical and dependent care)
• Pet Insurance
• Sick Time
• PTO based on years of service
• health, vision, dental, health savings account (HSA), flexible spending accounts (FSA), District paid and voluntary additional (supplemental) life and accidental death and dismemberment insurance, short and long-term disability, critical illness and accident voluntary insurance, employee assistance program (EAP), voluntary 401(k), 403(b) and 457 retirement plan options.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED