Elementary Office Assistant/Registrar (Apply directly to STEM School Highlands Ranch - DO NOT apply online with DCSD)

Douglas County School District • Shellman, GA

1d • Onsite

About The Position

At STEM School Highlands Ranch, we place innovation at the heart of learning to unleash the potential of all students and prepare them for an exponentially changing world. As a K-12 free Charter School in the Douglas County School District, we are committed to creating an environment that fosters respect, success, and continuous improvement. We welcome you to join us on our goal to redefine limits and unleash potential. STEM School Highlands Ranch is dedicated to providing equal opportunities to all individuals, regardless of race, color, national origin, age, sex, genetic information, religion, pregnancy, disability, sexual orientation, veteran status, or any other protected status. We strive to maintain a work environment free from unlawful harassment and discrimination. Our Core Beliefs: 1. Create an environment of respect and success. 2. Nurture unlimited human potential. 3. Leverage the power of collaboration. 4. Optimize resources. 5. Impact the world ethically and positively. 6. Reinvent and adapt. We expect our team members to be agile learners who design thoughtful and engaging initiatives that ensure maximum impact and engagement. You will join a community of committed professionals who engage in constant collaboration and innovation to nurture unlimited potential for both students and staff.

Requirements

• Strong organizational skills and attention to detail
• Excellent communication and customer service skills
• Ability to manage multiple priorities in a fast-paced environment
• High level of professionalism and confidentiality
• Experience with student information systems (e.g., Infinite Campus) preferred
• Prior experience in a school or office setting preferred
• Education: High School or Equivalent (Required)

Nice To Haves

• Experience with student information systems (e.g., Infinite Campus)
• Prior experience in a school or office setting

Responsibilities

• Serve as the front desk point of contact, managing phones, visitors, and daily inquiries
• Provide a welcoming and professional environment for students, families, and staff
• Process student enrollments and withdrawals
• Maintain official academic records, including contact information, transcripts and grade reports
• Manage cumulative student files with accuracy and confidentiality
• Fulfill transcript requests and respond to external records requests
• Oversee attendance tracking and support truancy management processes
• Prepare and maintain enrollment reports
• Maintain ownership and accuracy of IC (Infinite Campus) and enrollment software data
• Support the Principal, Dean, and Executive Director as needed
• Conduct enrollment inquiry follow-up and communicate with prospective families via phone and email
• Coordinate school tours and support a positive enrolling family experience
• Align logistics, stakeholders, and timelines to ensure smooth execution of events and initiatives
• Oversee volunteer coordination, execution and tracking
• Open doors and screen visitors through Raptor and related software
• Respond to student health needs, including emergencies in classrooms
• Administer daily medications and maintain accurate documentation
• Coordinate medication refills
• Maintain the health room (stocking, cleaning, organizing)
• Provide care for sick or injured students and staff
• Communicate with parents regarding student health concerns
• Administer minor first aid and release authorized medications to students.
• Provide clerical support to administration, Principal’s Secretary, and staff.
• May include site training of staff members in the use of the Student Records System.
• May have responsibility for the overall school calendar of events, scheduling building usage, field trips, and other similar functions.
• May handle staff absence recording and substitute acquisition.
• Perform other related duties as assigned or requested.
• Greet and direct visitors; answer phones and direct messages/calls to appropriate people.
• Maintain student records such as attendance, cumulative files, emergency cards, grade reports; may deal with class lists, tracking assignments and similar records pertaining to student assignments.
• Compose and distribute communications and various other materials to teachers, staff and community; may include newsletters, testing materials, memoranda, mail, etc.

Benefits

• Employer-paid health, dental, and vision insurance (available on the 1st of the following month).
• Short-term, long-term disability, life, and ADD insurance (available six months from hire date).
• Retirement benefits including PERA pension and 401K employee-only contribution managed through Colorado’s PERA program.
• Other benefits include FSA (medical and dependent care), Pet Insurance, Sick Time, and PTO based on years of service
• health, vision, dental, health savings account (HSA), flexible spending accounts (FSA), District paid and voluntary additional (supplemental) life and accidental death and dismemberment insurance, short and long-term disability, critical illness and accident voluntary insurance, employee assistance program (EAP), voluntary 401(k), 403(b) and 457 retirement plan options.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED