Healthcare Administration Assistant

Valgorithm • Fort Lauderdale, FL

3d • Onsite

About The Position

Valgorithm is hiring a reliable, organized, detail-oriented Healthcare Administration Assistant for an on-site role with an ACHC-accredited, Medicare-enrolled, and Medicaid-enrolled durable medical equipment supply company in Fort Lauderdale, Florida. The company delivers medical supplies directly to patients’ homes. The role provides required on-site office coverage, supports patient care and documentation, maintains accurate systems and reports, assists sales, and takes on administrative and operations projects as the company grows. It is described as a fit for someone beginning a career in healthcare administration who is eager to learn and grow with the team.

The position reports to the CEO and Director of Operations. The schedule is Monday through Thursday, 9:00 AM to 5:30 PM, and pay is $15–$20 per hour based on experience. The position is explicitly identified as an independent contractor.

During the first 30 days, the assistant learns office routines, the patient process and documentation, the EHR/EMR system and reports, sales support and inventory processes, and recurring administrative and operations needs. During days 31–60, the assistant is expected to cover the office independently, monitor patient documentation and status, complete system reviews and weekly reports, manage sales support and inventory, and begin operations projects under guidance. By days 61–90, the assistant is expected to fully own office coverage, patient and documentation oversight, system reviews, and recurring reports, proactively identify gaps and suggest improvements, and handle administrative and operations projects with increasing independence.

Requirements

• High school diploma required.
• Strong organizational skills and extreme attention to detail.
• Professional phone manner and clear verbal communication.
• Comfort working independently and taking initiative.
• Proficiency with computers and spreadsheets, and ability to learn new software quickly.
• Ability to handle confidential patient information with discretion and HIPAA awareness.
• Motivation to learn, grow, and be part of a small team.
• Punctuality and reliability; in-office presence Monday through Thursday is required.

Nice To Haves

• Associate's or bachelor's degree, or current studies, in healthcare administration, business, or a related field.

Responsibilities

• Be physically present in the office during operating hours, Monday through Thursday, 9:00 AM–5:30 PM.
• Provide general office and administrative support as needed.
• Help ensure patients are well taken care of and moving through the process.
• Verify that each patient has all required documentation.
• Monitor patient status and flag pending items to the team.
• Work with the intake team as a second set of eyes on patient accounts.
• Regularly review the EHR/EMR system to verify information accuracy and keep the system clean.
• Identify and help resolve issues with patient records and data.
• Complete recurring weekly reports.
• Help improve existing reports, including formulas, data, and format.
• Help identify and resolve reporting issues.
• Support preparation of monthly performance reports.
• Support the sales representative with provider visit preparation.
• Keep the CRM updated with clinic and referral provider records.
• Manage, organize, and monitor the office samples inventory.
• Support the Director of Operations with administrative tasks and operations projects.
• Help document processes and procedures while learning them.
• Help the team with general tasks as needed.

Benefits

• Direct role in helping patients get timely access to essential medical supplies.
• Opportunity to join a small, growing team whose work relies directly on the assistant.
• Hands-on learning about healthcare company operations, with direct training from operations leadership.
• Exposure to operations, reporting, patient care, and sales support.
• Opportunity to take on more responsibility as the employee grows.

What This Job Offers

• Career Level: Entry Level
• Education Level: High school or GED