Administration Assistant

Feather River Tribal Health, Inc. • Oroville, CA

3d • $33 - $35

About The Position

The Administrative Assistant performs complex administrative duties in support of the Chief Executive Officer (CEO) and Chief Operating Officer (COO), helping ensure effective and efficient office administration. The role coordinates communications and correspondence, supervises and maintains corporate files and documents, and completes special projects assigned by the CEO. It also supports coordination of Board of Directors and Board committee activities, prepares and maintains meeting minutes, and assists with activities of the CEO and COO.

The position provides administrative support to the CEO, COO, and Board of Directors, including managing calendars, correspondence, records, meeting materials, travel arrangements, and licensure binders. The Administrative Assistant supervises Front Lobby Receptionists and their schedules, serves as an HR backup when needed, and may assist other departments with clerical work. The role requires confidentiality, strong office and computer skills, effective communication, and sensitivity to Native American culture, traditions, customs, and socioeconomic needs.

Requirements

• At least three years of experience performing responsible secretarial, stenographic, and clerical work.
• High school graduate or equivalent.
• Advanced training in typing, computer usage, and general office procedures.
• Ability to type accurately at least 50 words per minute; certificate required.
• Demonstrated computer knowledge and experience with a variety of computer programs.
• Knowledge of business English, spelling, and math.
• Ability to understand and carry out oral and written instructions and request clarification when needed.
• Ability to establish and maintain records and files.
• Ability to communicate clearly and concisely.
• Human relations skills to deal effectively with patients, clients, staff, Board members, community members, and visitors in person and by telephone.
• Ability to work independently and productively.
• Awareness, sensitivity, and appreciation of Native American culture, traditions, customs, and socioeconomic needs.
• Thorough knowledge of modern office practices and procedures and office machines and equipment.
• Ability to maintain confidentiality.

Nice To Haves

• Associate college degree preferred.

Responsibilities

• Prepare letters, memoranda, reports, and related materials from dictation, handwritten notes, or other sources.
• Organize, file, index, and maintain records and files in a variety of mediums.
• Screen telephone calls, correspondence, and appointment requests for the CEO; route inquiries appropriately and handle calls when knowledgeable about the subject.
• Establish and maintain official documents and records in appropriate files.
• Conduct research for projects as requested.
• Schedule and coordinate approved travel and prepare travel kits as necessary.
• Act as an assistant to the CEO and COO.
• Receive, classify, and route incoming mail for the Board and CEO.
• Maintain the CEO and Board calendars, including oversight of reminders.
• Assist the CEO with maintaining agency licensure binders and a system for tracking timely actions.
• Complete special projects assigned by the CEO.
• Supervise Front Lobby Receptionists and oversee schedules to ensure coverage.
• Provide HR backup when needed.
• Work with the supervisor to establish measurable goals and objectives and participate in their monitoring and performance review process.
• Maintain a calendar of Board meetings and ensure Board members receive timely meeting notices.
• Prepare travel arrangements and development requests for Board travel.
• Ensure Board meeting agendas and packets are posted to Board members as required by policy.
• Ensure the monthly Community Newsletter is posted to the website for community access.
• Assist other departments with typing and clerical functions as assigned by the CEO.
• Perform other duties as needed to meet department needs.
• Attend required staff trainings and meetings.

Benefits

• Employer-paid medical coverage for all tiers—Self, Self + One, and Self + Family—starting the month after hire.
• 100% employer-paid dental and vision coverage for employee-only coverage; additional family coverage is available at a competitive rate.
• 401(k) plan available immediately upon hire, with a 4% employer match.
• Employer-paid $20,000 life insurance policy for full-time employees, with options to purchase additional coverage.
• Vacation accrual begins on the first day, up to 80 hours annually.
• 14 paid holidays.
• Loan repayment assistance available.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED