HCV FINANCIAL Administrator

Metropolitan Development•Nashville, TN

9d•$74,557 - $81,418•Onsite

About The Position

The HCV Financial Administrator oversees financial activities associated with MDHA’s Housing Choice Voucher Program, ensuring accuracy, integrity, and compliance. Under the direction of the Director of Rental Assistance, the role performs complex accounting and financial management work and supports both Rental Assistance and Finance departments. The position manages monthly Housing Assistance Payment (HAP) runs; reconciles landlord, participant, general, and subsidiary ledger accounts; monitors program funds and allocations; and prepares financial statements and HUD-required reports. It also maintains and monitors HUD’s Two-Year Tool to track utilization, forecast funding needs, and monitor reserves. The administrator analyzes financial data and the department’s financial net position to inform decision-making and support long-term fiscal sustainability. The role works with Finance staff, Rental Assistance staff, landlords, program participants, outside agencies, and other stakeholders to resolve financial issues and communicate analysis and recommendations. The position is based in a professional office environment in Nashville, Tennessee, with extended work involving financial and program data and multiple priorities and deadlines. General office equipment and an automobile may be required. Employees must be able to perform the duties with or without reasonable accommodation.

Requirements

Bachelor’s degree in accounting, finance, business administration, or a closely related field, with substantial coursework in accounting principles, financial reporting, or governmental accounting.
Three to five years of progressively responsible experience in accounting, financial analysis, or fund/grant accounting.
Knowledge of HUD Housing Choice Voucher financial requirements, including Two-Year Tool management and Voucher Management System reporting.
Strong understanding of GAAP accounting, public fund management, governmental budgeting, and financial reporting.
Ability to prepare accurate financial statements, perform account reconciliations, and interpret complex financial data.
Strong analytical skills, including the ability to identify financial trends, forecast funding needs, and recognize potential funding risks.
Experience with general ledger reconciliation, subsidy or benefit payment processing, and financial reporting under federal or grant compliance requirements.
Ability to communicate effectively with Finance and Rental Assistance staff, landlords, program participants, and external agencies.
Ability to maintain accurate financial records and supporting documentation and ensure financial activities are audit-ready.
Valid Tennessee driver’s license.
Equivalent combinations of education and experience are acceptable.
Must obtain HCV Financial Accounting and Reporting and HCV Financial Management certifications within six months of employment.

Nice To Haves

Experience within a public housing agency, HUD-funded program, governmental agency, or nonprofit fund-accounting environment.
Experience with HUD’s Voucher Management System (VMS).
Experience with PIC/IMS or HUD’s Two-Year Tool.
Experience with Housing Assistance Payment processing or other subsidy or benefit payment systems.
Supervisory or lead-level experience.

Responsibilities

Execute monthly Housing Assistance Payment runs, including payments to landlords and utility reimbursements to participants.
Review HAP disbursements, adjustments, and recoupments for accuracy; research and resolve payment discrepancies; and maintain supporting documentation and an audit trail.
Perform monthly reconciliations of landlord and participant accounts and reconcile HCV general and subsidiary ledgers in accordance with GAAP and HUD standards.
Identify and resolve account discrepancies, maintain accurate records, and monitor account activity and program-fund allocations.
Maintain tools to allocate HUD deposits and program funds to applicable programs and accounts.
Update and monitor HUD’s Two-Year Tool for leasing trends, expenditure patterns, and program utilization.
Analyze financial trends, identify potential funding shortfalls or surpluses, forecast future HAP and administrative expenses, and report the department’s financial net position.
Recommend corrective actions and financial strategies to the Director of Rental Assistance.
Prepare and review financial information for Voucher Management System and other HUD-required reporting.
Prepare monthly financial statements reflecting program performance and funding utilization.
Ensure financial activities comply with applicable federal requirements, HUD regulations, and Agency policies; maintain documentation for reporting and audits; support annual audits and financial reviews; and proactively address potential compliance issues.
Serve as the primary financial liaison between Rental Assistance and Finance and work with Finance staff to reconcile activity and resolve discrepancies.
Coordinate with landlords, program staff, and outside agencies to resolve complex payment, billing, and financial issues.
Provide financial information, analysis, and recommendations for Agency decision-making, translating complex information into clear, actionable information for leadership and stakeholders.
Maintain accurate, organized, and audit-ready records and handle sensitive financial information with discretion.
Obtain HCV Financial Accounting and Reporting and HCV Financial Management certifications within six months of employment.