OSPCD - Financial Administrator

City of Malden•Malden, MA

About The Position

The City of Malden seeks a highly organized, detail-oriented, and collaborative Financial Administrator to administer financial systems and procedures in the Office of Strategic Planning and Community Development (OSPCD), and assist with the financial management of programs and projects, including affordable housing, community development, and planning. The position works under the supervision of the OSPCD Director and in collaboration with other OSPCD staff. The Financial Administrator oversees loans from OSPCD programs; balances OSPCD finances with the City’s general ledger; manages federal database entries, grants, payroll, and bank accounts; and supports staff with borrower due diligence and payment processing. The role also maintains financial policies and procedures, coordinates with the City financial team during audits, verifies records and documents, and performs other financial and administrative tasks as needed.

Requirements

Bachelor’s degree in finance, accounting, or a related field, or equivalent work experience.
At least four years of relevant professional experience.
Experience in government, lending, or banking is required.
Strong organizational skills and ability to multitask.
Proficiency in Microsoft Office Suite, including advanced knowledge of Excel.
Willingness to learn new software programs as needed.
Strong verbal and written communication skills.
Ability to work independently and as part of a team.
Selected candidate must submit to a background check (CORI).

Responsibilities

Oversee OSPCD program loans, including maintaining databases and balances, audit confirmations, processing payments and modifications, monitoring delinquencies, preparing and mailing statements, collections, and issuing tax statements as needed.
Regularly balance OSPCD finances to the City’s general ledger, including loans, grants, and payroll.
Input and manage information in federal databases, including program income receipts, drawdowns, and cash-on-hand reporting.
Assist OSPCD staff with grant management, including federal grant reporting, drawdowns, reconciliation, and budgeting.
Manage department payroll, including salary allocations, balances, and reporting.
Manage bank accounts for the tri-city development commission, including financial reconciliation, deposits, invoice payment, and audit coordination.
Assist OSPCD program staff with due diligence for potential borrowers, including credit checks and property research.
Collaborate with OSPCD staff to ensure accurate and timely payment of bills, including purchase order requisitions, warrant processing, and quality control in accordance with written procedures.
Maintain current financial policies and procedures with the OSPCD Director and program staff.
Work with the City financial team during regular City and OSPCD program-specific audits.
Verify the accuracy and completeness of data, records, forms, and documents as required.
Attend trainings and meetings on behalf of OSPCD as needed.
Complete other financial and administrative tasks as needed.
Perform other activities as directed by the OSPCD Director or designee.