Groups Coordinator

Marriott•Torrance, CA

About The Position

This position is responsible for processing all reservation requests, changes, and cancellations received by phone, fax, or mail. The role involves identifying guest reservation needs, determining appropriate room types, and verifying availability and rates. The Groups Coordinator will explain guarantee, special rate, and cancellation policies, accommodate and document special requests, and answer questions about property facilities and services. The role also requires utilizing sales techniques to maximize revenue, communicating information regarding designated VIP reservations, and inputting and accessing data in the reservation system. Additionally, the position involves responding to challenges in accommodating rooming requests by communicating with the appropriate individual or department, overseeing the accuracy of room blocks and reservations, inputting group rooming lists, revising room blocks, and setting up billing accounts according to Accounting policies. The role also requires adherence to all company policies and procedures, maintaining a professional appearance and confidentiality, protecting company assets, and providing excellent guest service. This includes welcoming and acknowledging guests, anticipating and addressing service needs, assisting individuals with disabilities, and thanking guests with appreciation. Communication skills are essential, including speaking clearly and professionally, preparing and reviewing written documents accurately, and answering telephones with appropriate etiquette. The position also involves developing and maintaining positive working relationships, supporting team goals, and listening and responding appropriately to employee concerns. Compliance with quality assurance expectations and standards, and the ability to read and visually verify information in various formats are also required. Physical demands include moving, lifting, carrying, pushing, pulling, and placing objects weighing less than or equal to 10 pounds without assistance. Other reasonable job duties may be requested by supervisors.

Requirements

High school diploma or G.E.D. equivalent.
At least 1 year of related work experience.
Ability to speak with others using clear and professional language.
Ability to prepare and review written documents accurately and completely.
Ability to answer telephones using appropriate etiquette.
Ability to develop and maintain positive working relationships with others.
Ability to support team to reach common goals.
Ability to listen and respond appropriately to the concerns of other employees.
Ability to comply with quality assurance expectations and standards.
Ability to read and visually verify information in a variety of formats.
Ability to move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance.

Nice To Haves

No supervisory experience.

Responsibilities

Process all reservation requests, changes, and cancellations received by phone, fax, or mail.
Identify guest reservation needs, determine appropriate room type, and verify availability of room type and rate.
Explain guarantee, special rate, and cancellation policies to callers.
Accommodate and document special requests.
Answer questions about property facilities/services and room accommodations.
Follow sales techniques to maximize revenue.
Communicate information regarding designated VIP reservations.
Input and access data in reservation system.
Respond to any challenges found for accommodating rooming requests by communicating with appropriate individual or department.
Oversee accuracy of room blocks and reservations.
Input group rooming lists using reservation systems.
Revise room blocks to maintain the required number of available rooms.
Keep organized files of all groups.
Set-up proper billing accounts according to Accounting policies.
Follow all company policies and procedures.
Ensure uniform and personal appearance are clean and professional.
Maintain confidentiality of proprietary information.
Protect company assets.
Welcome and acknowledge all guests according to company standards.
Anticipate and address guests’ service needs.
Assist individuals with disabilities.
Thank guests with genuine appreciation.
Speak with others using clear and professional language.
Prepare and review written documents accurately and completely.
Answer telephones using appropriate etiquette.
Develop and maintain positive working relationships with others.
Support team to reach common goals.
Listen and respond appropriately to the concerns of other employees.
Comply with quality assurance expectations and standards.
Read and visually verify information in a variety of formats.
Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance.
Perform other reasonable job duties as requested by Supervisors.