Group Administrator - ISR and Targeting Applications

Johns Hopkins Applied Physics Laboratory•Laurel, MD

12d

About The Position

The Group Administrator provides administrative and operational support to the KAT Group Supervisor, Assistant Group Supervisor, group leadership team, and technical professionals. The role helps maintain the group’s efficiency, productivity, morale, and professional workplace environment by improving administrative procedures, sharing best practices, and developing resources and processes that support communication and consistent operations. The administrator supports group planning, reporting, budget and resource tracking, hiring, onboarding, property management, procurement, meetings, travel, compliance, employee engagement, and technical document publication. The position also provides administrative support to group sections, project teams, and programs, and collaborates with administrators across the branch and APL. The group’s mission is to develop and transition integrated modeling, simulation, threat characterization, prototyping, test, evaluation, and field experimentation capabilities into operational defense solutions.

Requirements

High school diploma or equivalent.
At least three years of recent, relevant administrative experience of growing responsibility.
Ability to independently multitask, prioritize, and solve problems with strong attention to detail and organization.
Strong written, verbal, and interpersonal communication skills, including the ability to recognize and correct grammar, spelling, punctuation, and logical-organization errors in written correspondence.
Proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and Adobe Acrobat Pro.
Commitment to helping others and the organization achieve goals.
Self-starter with discretion and good judgment.
Willingness and ability to accommodate occasional irregular working hours to satisfy urgent needs.
Ability to obtain a Secret-level security clearance; eligibility requires U.S. citizenship and successful completion of a government security clearance investigation.

Nice To Haves

Associate’s degree or higher.
Previous administrative experience within APL and familiarity with APL staff, sponsors, and programs.
Familiarity with APL practices and procedures, including travel, purchasing, security, and budgetary interactions.
Proficiency with APL administrative applications, including ICIMS, Enterprise Business Support System (EBSS), Enterprise Group Planning (EGP), Resource & Management Information System (RMIS), Management Information Kiosk (MINK), and Property Equipment Management System (PEMS).
Active DoD Secret clearance and ability to obtain a DoD Top Secret/SCI clearance.

Responsibilities

Provide administrative and operational support to the Group Supervisor, Assistant Group Supervisor, and group leadership team in managing a group of 40+ technical professionals in accordance with APL policies and procedures.
Improve group efficiency, productivity, morale, and workplace environment by identifying and implementing administrative procedures, applying shared best practices, and maintaining processes and resources that improve communication and operational consistency.
Assist with quarterly group labor plans and prepare monthly reports on labor allocation, overhead and capital expenditures, staff clearance status, new educational degrees, publications, and intellectual property disclosures.
Monitor group expenditures, reconcile spending against plans, identify discrepancies or trends, and support budget and resource planning.
Prepare and update spreadsheets and use APL enterprise administration systems.
Prepare, submit, and maintain administrative requests, reports, logs, correspondence, recurring trackers, leadership materials, presentations, and operational resources.
Support hiring by preparing and publishing job requisitions, compiling candidate packages, coordinating phone screens and candidate visits, scheduling interviews, arranging logistics and escorts, and submitting interview evaluations.
Lead onboarding for new staff and interns, coordinating office space, furniture, IT resources, administrative and system access, group resources, and communications.
Manage group property by inspecting and reporting accountability for computers, lab equipment, and government property; coordinate equipment tracking and loans, technology refreshes, office moves, furniture needs, surplus actions, and workspace requirements.
Inventory and order approved office supplies and coordinate group purchasing, procurement, shipping, and logistical requests.
Plan and execute meetings by reserving spaces, coordinating logistics and attendance, verifying clearance information, preparing agendas and presentation materials, coordinating virtual meeting support and visitor access, maintaining meeting resources, and tracking follow-up actions.
Assist staff with travel itineraries, visit requests, travel claims, expense reports, and timesheet entry.
Monitor and coordinate required training, acknowledgements, and administrative compliance requirements, providing reminders and status updates.
Provide administrative and operational support to group sections, project teams, and programs, including meeting coordination, action tracking, resource development, access coordination, expense support, information organization, and project-specific needs.
Plan and coordinate group events, recognition activities, team-building opportunities, and employee-engagement initiatives.
Coordinate recurring employee and group planning activities, including performance-review coordination, intern activities, and annual or seasonal administrative requirements.
Support technical document publication by issuing document numbers, entering documents into APL’s quality review tracking tool, and following up with reviewers.
Collaborate with administrators within the branch and across APL, provide backup administrative support, and share best practices and resources.

Benefits

Robust education assistance program and education assistance.
Retirement plans and retirement contributions.
Paid time off.
Medical insurance.
Dental insurance.
Vision insurance.
Life insurance.
Short-term disability insurance.
Long-term disability insurance.
Flexible spending accounts.
Training and development.
Potential sign-on bonus, relocation benefits, locality allowance, or discretionary payments for exceptional performance, subject to applicable policies and eligibility.