Graphic Production Coordinator

George P. Johnson Experience Marketing•Nashville, TN

4d•Onsite

About The Position

GPJ is hiring a Graphic Production Coordinator to join our growing team. This role is on-site, requiring you to report to our Smyrna, TN office location a minimum of 5 days per week. As a Graphic Production Coordinator, your role comprises the meticulous tracking, organization, assignment, and communication of multiple projects within the Graphic Production department. You are tasked with overseeing and tracking the day-to-day progress of all active jobs and those in pre-production stages, ensuring visibility of assignment and key metrics to production personnel, graphic project managers, and pre-press specialists to ascertain job statuses and relay updates to stakeholders promptly. In this role, you facilitate efficient production timelines across all production staff, ensuring tasks are delegated effectively and deadlines are met in our fast-paced and demanding environment. Additionally, you are responsible for accurately documenting and posting completed graphic items for billing and tracking purposes using company software. Your duties extend to managing project/job time tracking, maintaining file organization, and continuously pursuing opportunities for skill enhancement through research and learning.

Requirements

Exceptional ability to communicate with others.
High proficiency in job tracking and organization.
Ability to evaluate and delegate tasks and hold others accountable to deadlines and expected completion dates.
Spreadsheet and project management software familiarity.
Understanding of logistics as it pertains to a manufacturing facility.
General understanding of graphic items and materials.
A high level of quality control management.
Decisive, responsive, and fast acting.
Ability to achieve goals quickly both when working on your own and in collaboration with others.
Adaptability and agility when making on-the-spot decisions.
Ability to eliminate unnecessary steps and use network resources to aid in project completion.
Drive, develop, or support new and improved methods, products, procedures or technologies.
Devise new approaches to make improvements or solve problems.
Constantly challenge yourself to come up with ideas that are on strategy, innovative, and transformative, and authentic to the client’s brand.
Anticipate the implications and consequences of situations and take appropriate actions in order to prepare for possible contingencies.
Properly allocate time and resources so that jobs are completed within a defined timeframe; within budget and managing all resources (Full-time and freelance) as effectively as possible.
Establishing a reasonable timeline for completion when no concrete date is given.
Efficiency managing multiple tasks and inputs.
General familiarity with graphic materials and printing technology.
General familiarity with billing and accounting tasks.

Nice To Haves

Prior knowledge of trade show and exhibit industry experience is highly desirable.

Responsibilities

Meticulously track, organize, assign, and communicate multiple projects within the Graphic Production department.
Oversee and track the day-to-day progress of all active jobs and those in pre-production stages.
Ensure visibility of assignment and key metrics to production personnel, graphic project managers, and pre-press specialists.
Ascertain job statuses and relay updates to stakeholders promptly.
Facilitate efficient production timelines across all production staff, ensuring tasks are delegated effectively and deadlines are met.
Accurately document and post completed graphic items for billing and tracking purposes using company software.
Manage project/job time tracking.
Maintain file organization.
Continuously pursue opportunities for skill enhancement through research and learning.
Delegate and manipulate efforts to accomplish and accommodate print production needs.
Serve as the primary funnel for posting items into financial trackers.
Act as the first point of contact for finance/billing related questions coming from outside the print production team.
Serve as a point of contact, helping others to identify where or which team members may be able to help outside parties or to direct them to points of escalation when needed.
Facilitate group wide meetings that coordinate and update the team regarding project status.