Graphic Coordinator

The Expo Group•Irving, TX

8h•Hybrid

About The Position

Based in Irving, Orlando, or Las Vegas, this role plays a critical part in supporting production operations for live events and exhibits. The Expo Group is seeking a Graphic Coordinator to coordinate schedules, track workflows, manage reporting, and ensure clear communication across internal teams and external partners, helping production activities stay on track and maintain visibility into project status. The Expo Group is a trusted exhibition and events partner helping organizations grow their attendee, exhibitor, and sponsorship revenue through the design and execution of unique, compelling, and memorable experiences. The company is headquartered in Irving with offices in Orlando, Chicago, and Las Vegas.

Requirements

Strong organizational and time-management skills
Ability to manage multiple priorities in a fast-paced environment
Effective written and verbal communication skills
High attention to detail and accuracy
Ability to work cross-functionally with internal teams and external partners
Proficiency with Microsoft Office Suite and collaboration tools

Nice To Haves

Prior experience in production coordination, administrative support, or project tracking preferred

Responsibilities

Maintain and update production schedules to support operational workflows
Track project milestones, work orders, and deadlines
Update and manage production grids and workflow systems
Monitor work order timelines and identify potential scheduling risks
Compile and distribute weekly and monthly production reports
Prepare reports related to material usage, labor hours, errors, and production volume metrics
Gather data for KPI tracking and assist with dashboard maintenance
Communicate with external vendors regarding timelines, deliverables, and documentation
Track vendor documentation and follow up on outstanding items
Coordinate travel arrangements and related documentation for leadership
Oversee timesheet collection and support compliance efforts
Maintain departmental documentation, files, and records