Grants Support Officer

The University of New Mexico•Los Alamos, NM

1d•Onsite

About The Position

The University of New Mexico-Los Alamos (UNM-LA) Grants Support Officer is part of the Academic Affairs Office and provides comprehensive pre-award support for externally funded grants and contracts advancing the institution’s academic, workforce, community, and operational priorities. Reporting to the Dean of Instruction, the officer collaborates with faculty, staff, administrators, campus leadership, external partners, sponsoring agencies, and the University of New Mexico Office of Sponsored Projects. The position supports identification of funding opportunities and development, coordination, and submission of proposals to federal, state, foundation, corporate, and other sponsors. As UNM-LA’s primary pre-award grants professional, the officer assists with project planning, interdisciplinary collaboration, proposal timelines, sponsor guidelines, narratives and supporting materials, budgets, and compliance with sponsor requirements and University policies. The officer also provides post-award coordination and guidance to the Dean of Instruction and Business Operations Director on grant reporting, compliance, and the appropriate distribution and use of awarded funds. The role advises the campus community on agency regulations, proposal preparation, cost-sharing, institutional approvals, and submission procedures. This is a regular, full-time, exempt staff position based at the Los Alamos campus. It is not eligible for remote work. The role is benefits eligible. Employees providing services or working in patient care or clinical areas must comply with the University’s influenza vaccination requirement. A pre-employment background check is required.

Requirements

Bachelor’s degree.
At least five years of experience directly related to the duties and responsibilities; qualifying education above the minimum requirement may substitute for experience on a year-for-year basis.
Ability to maintain confidentiality.

Nice To Haves

Experience coordinating grant-funded opportunities and complex projects with multiple stakeholders, competing priorities, and fixed deadlines.
Ability to independently research, analyze, and synthesize information from multiple sources for decision-making and strategic planning.
Experience managing large-scale initiatives or projects requiring detailed planning, timeline development, progress tracking, and completion of deliverables.
Strong organizational skills and experience managing concurrent assignments accurately and with attention to detail.
Experience in university sponsored programs, research development, or grant administration offices.
Familiarity with federal grant regulations and agency guidelines for proposal submission and sponsored research, and knowledge of federal, state, and/or community funding sources and mechanisms such as grants.gov and research.gov.
Experience collaborating with people from diverse professional, academic, technical, and administrative backgrounds.
Initiative and commitment to achieving results, including identifying process-improvement opportunities and implementing solutions.
Strong written communication skills and experience preparing, editing, reviewing, or coordinating complex documents, reports, proposals, or other professional materials.
Experience developing and maintaining databases, tracking systems, records management systems, or other project and outcome-monitoring tools.
Analytical skills, including compiling data, developing summaries and reports, and presenting information clearly and meaningfully.
Experience supporting grant development, research administration, sponsored programs, proposal development, or other resource-development activities.
Ability to take initiative and work urgently while managing multiple priorities in a deadline-driven environment.

Responsibilities

Identify and communicate funding opportunities from federal, state, regional, local, private, corporate, foundation, and other sources.
Advise campus stakeholders on sponsor requirements, funding priorities, deadlines, regulations, application requirements, allowable costs, and required proposal components.
Collaborate with the Dean of Instruction and Business Operations Director on post-award reporting and the distribution and use of funds.
Work with faculty, staff, administrators, and other stakeholders on proposal development, including project planning, narratives, supporting documentation, graphics, statistical summaries, and collection of required materials.
Develop grant proposals and proposal components in addition to main project narratives.
Develop complex budgets and budget justifications with investigators.
Oversee proposal preparation, timeline management, development of proposals and materials, and coordination among contributors.
Monitor changes in federal and state regulations and funding agency policies, guidelines, and requirements; assess their impact and communicate relevant updates to campus stakeholders.
Coordinate with departments and offices to compile and update institutional data and information, and prepare narratives, graphics, and other reusable materials for proposals, reports, and presentations.
Develop and maintain a library of reference documentation, including agency requirements and forms, abstracts, reference literature, and other relevant materials.
Develop and maintain an updated database of grant proposals, awards, and related documents and information.
Develop current institutional information and data in formats adaptable to sponsor requirements.
Perform other job-related duties as assigned.