Grants Officer

Xavier University • Cincinnati, OH

2d • Onsite

About The Position

The Center for Research Excellence seeks a Grants Officer to manage a caseload of grant projects and awards from external sources, including foundations, corporations, and government agencies, with particular emphasis on biomedical and health sciences research. The Grants Officer oversees internal grant processes to ensure timely completion and appropriate management of awards. The role promotes grant-seeking activity at Xavier and supports faculty and staff on projects they initiate. The Grants Officer also develops grant proposals and prepares reports for institutional projects.

The position supports faculty and staff in evaluating funding opportunities, preparing and submitting applications, administering grant budgets, and completing required reporting. It coordinates financial award management with Accounting Operations, processes proposals and awards in Workday and related files, maintains audit-ready records, and coordinates award payment processing. The role also supports federal and campus grant processes, helps ensure compliance with University policies and government regulations, oversees designated institutional funding processes, and provides grant-seeking, project-development, and grant-writing training and resources to the campus community.

Xavier University is part of the Jesuit Catholic tradition and states its commitment to open inquiry, multiple perspectives, and a campus where everyone feels a sense of belonging. Its campus is in Cincinnati, Ohio. Applicants must submit a cover letter and resume through the University's website. Application review begins November 2, 2026, and applications will be accepted until the position closes at the University's discretion. Final-stage candidates will be asked to provide three professional references.

Requirements

• Bachelor's degree in a related field.
• Two to three years of experience in grants administration, sponsored programs, or research administration; an equivalent combination of education and experience will be considered.
• Exceptional organizational skills and the ability to interpret complex guidelines.
• Proven ability to perform independent research.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office and aptitude to learn new software and systems.
• Analytical, project/process management, computer/technical, and equipment operation skills.
• Ability to lead information and training sessions.
• Office and administrative support skills.
• Ability to exchange routine information and answer routine questions; exchange detailed information or resolve varied problems; and access or work with sensitive and/or confidential information.
• Ability to identify others' needs and concerns, determine potential solutions, and resolve or redirect issues appropriately.
• Ability to persuade, gain cooperation and acceptance of ideas, or collaborate on projects.
• Ability to solve routine problems using established procedures and address moderately complex issues requiring interpretation of guidelines.

Nice To Haves

• Working knowledge of federal grant regulations, such as Uniform Guidance/2 CFR 200.
• Certified Research Administrator (CRA) credential, or willingness to pursue certification.
• Experience in a higher education or nonprofit research environment.
• Experience working with sensitive and/or confidential information.

Responsibilities

• Assist faculty and staff in evaluating funding opportunities, preparing grant applications, and submitting applications to sponsors.
• Oversee grant budget administration and required reporting.
• Coordinate financial award management with Accounting Operations staff.
• Assist in updating and maintaining the Grant Services web page.
• Process proposal submissions and grant awards in Workday and in electronic and paper files.
• Issue appropriate correspondence regarding submissions and awards, maintain audit-ready files, and coordinate grant award payment processing.
• Collaborate with other Grant Officers and the Director of CRE to ensure University policies comply with government regulations.
• Manage federal grant processes and internal campus processes related to grants in collaboration with other Grant Officers.
• Work with faculty and staff to develop grant proposals and prepare reports for institutional grant projects.
• Assist with proposals for other institutional projects.
• Oversee utilization of the Academic Affairs match fund and coordinate approvals for spending indirect cost distribution funds by the college and Principal Investigator.
• Coordinate and conduct training programs to enhance the campus community's grant-seeking, project-development, and grant-writing skills.
• Serve as a University resource on grant seeking, including participating in New Faculty Orientation and serving on appropriate committees.

Benefits

• Medical, dental, vision, and prescription coverage.
• Health savings accounts, flexible spending accounts, and dependent care account.
• Life and long-term disability insurance, accident and illness insurance, and retirement savings plans.
• Paid time off options including vacation, sick leave, and holidays.
• Tuition remission for employees and eligible dependents. Eligibility varies by position and employment class.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level