Grants Officer

Xavier University • Cincinnati, OH

3d

About The Position

The Center for Research Excellence is seeking a Grants Officer to manage grant projects and awards from external sources, including foundations, corporations, and government agencies, with particular emphasis on biomedical and health sciences research. The Grants Officer oversees internal grant processes, ensuring timely completion and appropriate management of awards. The role promotes grant-seeking activity at Xavier and supports faculty and staff on projects they initiate. It also develops grant proposals and prepares reports for institutional projects.

Requirements

• Bachelor's degree in a related field.
• Two to three years of experience in grants administration, sponsored programs, or research administration; an equivalent combination of education and experience will be considered.
• Exceptional organizational skills, ability to interpret complex guidelines, and proven ability to perform independent research.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office and aptitude to learn new software and systems.
• Advanced analytical, project/process management, computer/technical, and equipment operation skills.
• Ability to lead information and training sessions.
• Office and administrative support skills.
• Ability to exchange routine and detailed information, answer routine questions, and resolve varied problems.
• Ability to handle sensitive and/or confidential information.
• Ability to identify others' needs and concerns, determine potential solutions, and resolve or redirect appropriately.
• Ability to persuade, gain cooperation and acceptance of ideas, or collaborate on projects.
• Ability to solve routine problems using established procedures and address moderately complex issues requiring interpretation of guidelines.

Nice To Haves

• Working knowledge of federal grant regulations, such as Uniform Guidance/2 CFR 200.
• Certified Research Administrator (CRA) credential, or willingness to pursue certification.
• Experience in a higher education or nonprofit research environment.
• Experience leading information and training sessions.
• Experience working with sensitive and/or confidential information.

Responsibilities

• Assist faculty and staff in evaluating funding opportunities, preparing grant applications, and submitting proposals to sponsors; oversee grant budget administration and required reporting.
• Coordinate financial award management with Accounting Operations staff.
• Assist in updating and maintaining the Grant Services web page.
• Process proposal submissions and grant awards in Workday and electronic and paper files; issue correspondence regarding submissions and awards; maintain audit-ready files; and coordinate grant award payment processing.
• Collaborate with other Grant Officers and the Director of CRE to ensure University policies comply with government regulations.
• Manage federal grant processes and internal campus grant processes in collaboration with other Grant Officers.
• Work with faculty and staff to develop grant proposals and prepare reports for institutional grant projects.
• Assist with proposals for other institutional projects.
• Oversee utilization of the Academic Affairs match fund and coordinate approvals for spending indirect cost distribution funds by the college and Principal Investigator.
• Coordinate and conduct training programs to enhance the campus community's grant-seeking, project development, and grant-writing skills.
• Serve as a University resource on grant seeking, including participating in New Faculty Orientation and serving on appropriate committees.

Benefits

• Medical, dental, vision, and prescription insurance coverage.
• Health savings accounts, flexible spending accounts, and dependent care accounts.
• Life and long-term disability insurance, accident and illness insurance, and retirement savings plans.
• Paid vacation, sick leave, and holidays.
• Tuition remission for employees and eligible dependents.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level