Grants Support Officer

University of New Mexico•Los Alamos, NM

2d•$5,985 - $7,046•Onsite

About The Position

The University of New Mexico-Los Alamos (UNM-LA) Grants Support Officer (GSO) is part of the Academic Affairs Office and provides comprehensive pre-award support for externally funded grants and contracts that advance the institution’s academic, workforce, community, and operational priorities. The position reports to the Dean of Instruction and collaborates with faculty, staff, administrators, campus leadership, and external partners across a range of programs and initiatives. The GSO is UNM-LA’s primary pre-award grants professional, supporting investigators through proposal development, submission, and use of funds. The role helps identify funding opportunities; plans and coordinates proposal development; interprets sponsor guidelines; prepares and reviews narratives and supporting documents; coordinates budgets; and ensures proposals comply with sponsor requirements and University policies. The position also provides post-award support, coordination, and guidance to the Dean of Instruction and Business Operations Director in support of grant reporting, compliance, and appropriate distribution and use of awarded funds. The role advises the campus community on funding agency regulations, proposal preparation, cost-sharing requirements, institutional approvals, and submission procedures. It also serves as a liaison among project leads, campus departments, external partners, sponsoring agencies, and the University of New Mexico Office of Sponsored Projects throughout proposal development and submission.

Requirements

Bachelor’s degree.
At least 5 years of experience directly related to the duties and responsibilities; completed degrees above the minimum education requirement may substitute for experience year for year.
Ability to maintain confidentiality.

Nice To Haves

Experience coordinating grant-funded opportunities and complex projects involving multiple stakeholders, competing priorities, and fixed deadlines.
Ability to independently research, analyze, and synthesize information from multiple sources to support decision-making and strategic planning.
Experience managing large-scale initiatives or projects involving detailed planning, timeline development, progress tracking, and deliverables.
Strong organizational skills and experience managing multiple concurrent assignments accurately and attentively.
Experience in university sponsored programs, research development, or grant administration offices.
Familiarity with federal grant regulations and agency guidelines for proposal submission and sponsored research, and knowledge of federal, state, and/or community funding sources and mechanisms, including grants.gov and research.gov.
Experience collaborating with individuals from diverse professional, academic, technical, and administrative backgrounds.
Initiative and commitment to achieving results, including identifying opportunities for process improvement and implementing solutions.
Strong written communication skills, including preparing, editing, reviewing, or coordinating complex documents, reports, proposals, or other professional materials.
Experience developing and maintaining databases, tracking systems, records management systems, or other tools for organizing and monitoring projects and outcomes.
Analytical skills, including compiling data, developing summaries and reports, and presenting information clearly.
Experience supporting grant development, research administration, sponsored programs, proposal development, or other resource-development activities.
Ability to take initiative and work with urgency while managing multiple priorities in a deadline-driven environment.

Responsibilities

Identify and communicate grant funding opportunities from federal, state, regional, local, private, corporate, foundation, and other sources to campus stakeholders.
Advise campus stakeholders on sponsor requirements, funding priorities, deadlines, regulations, application requirements, allowable costs, and required proposal components.
Collaborate with the Dean of Instruction and Business Operations Director on post-award reporting and the distribution and use of funds.
Work with faculty, staff, administrators, and project stakeholders to develop proposals, including project plans, narratives, supporting documentation, graphics, statistical summaries, and other required materials.
Develop grant proposals and proposal components in addition to the main project narratives.
Develop complex budgets and budget justifications with investigators.
Oversee grant preparation, including timelines, proposal and material development, and coordination with contributors.
Monitor changes in federal and state regulations and funding agency policies, guidelines, and requirements; assess their impact and communicate relevant updates to faculty, investigators, and campus administrators.
Coordinate with departments and offices to compile and update institutional data and information, and create narratives, graphics, and other materials for proposals, reports, and presentations.
Develop and maintain a library of reference documentation, including agency requirements and forms, abstracts, reference literature, and other relevant materials.
Develop and maintain an updated database of grant proposals, awards, and related documents and information.
Develop current institutional information and data in formats adaptable to sponsor requests and requirements.
Perform other miscellaneous job-related duties as assigned.