Grants Officer

OpenAI Foundation • San Francisco, CA

1d • $130,000 - $150,000

About The Position

The OpenAI Foundation is seeking a Grants Officer to manage grants from initial review through closeout and help build effective grantmaking practices. This individual contributor role reports to the Head of Grant Operations and will independently conduct due diligence and compliance reviews, manage an assigned grant portfolio, and collaborate with grantees and colleagues across the Foundation. As part of a small, growing team, the Grants Officer will also contribute to projects, reporting, and process improvements. The role requires sound grantmaking judgment, strong organizational and communication skills, comfort with data and systems, and a willingness to work directly in the details and adapt as priorities evolve.

Requirements

• 4+ years of relevant experience in grants management, grant operations, or related fields, including independently managing grants through the full lifecycle—from due diligence and compliance review to agreements and post-award administration.
• Sound grantmaking judgment and working knowledge of grant compliance, including the ability to identify material risks and recognize when specialist review is needed.
• Experience using a grants management system to maintain records, track grant activity, and support reporting.
• Strong spreadsheet and analytical skills, including reviewing financial information, checking data accuracy, and summarizing findings clearly.
• Clear written and verbal communication, with the ability to work effectively with grantees and colleagues across different functions.
• Strong organization and reliable follow-through across multiple grants and projects.
• Comfortable handling sensitive information, improving processes, and adapting as priorities evolve.

Nice To Haves

• Experience administering international grants is also helpful.
• Experience using AI responsibly in due diligence, compliance workflows, or data analysis is preferred.

Responsibilities

• Independently conduct and document grant due diligence and compliance reviews, identify material risks, and develop recommendations.
• Coordinate further review and help establish grant terms and proportionate reporting expectations with the Head of Grant Operations, program colleagues, and legal counsel.
• Manage an assigned grant portfolio through the full lifecycle, coordinating agreements, payment requests, amendments, renewals, and closeout.
• Track grant conditions, review grantee reports, and maintain complete records in partnership with program colleagues, Finance, and legal counsel.
• Serve as a responsive point of contact for prospective grantees and grantees, communicating information needs, requirements, and timelines clearly and keeping requests proportionate.
• Maintain accurate records in the grants management system, prepare grant and portfolio summaries, and work with Finance and the Senior Grants Officer, Systems & Data to check data quality and resolve discrepancies.
• Lead or support grant operations projects and process improvements, including practical workflows, templates, and guidance.
• Provide coverage across the team as priorities and workloads evolve.

Benefits

• The annual base salary range for this role is $130,000 to $150,000 USD.
• This salary range does not include benefits or any other compensation for which the role may be eligible.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed