Indegene: Grants Operations Implementation & Strategic Projects Manager (US or Canada)

Trilogy Writing and Consulting

1d • Remote

About The Position

The Grants Operations Implementation & Strategic Projects Manager leads high-priority grants management initiatives, operational implementations, and strategic projects across Medical Affairs funding programs. The role manages transitions and optimization of grants management systems, process improvements, governance frameworks, and cross-functional operational initiatives. It partners with Medical Affairs, Grants Operations, Legal, Compliance, Finance, Procurement, IT, and external vendors to implement new capabilities, scalable processes, and sustainable operating models.

The position combines project management, change management, business process optimization, and grants operations expertise to improve operational effectiveness throughout the funding lifecycle. It is remote in the US or Canada, with the East Coast preferred.

Requirements

• Bachelor's degree.
• At least 5 years of experience in project management, grants operations, business operations, Medical Affairs, healthcare, pharmaceutical, biotechnology, or related fields.
• Demonstrated experience managing complex cross-functional projects.
• Strong understanding of project management methodologies and change management principles.
• Excellent organizational, analytical, and problem-solving skills.
• Strong written, verbal, and executive communication skills.
• Advanced proficiency with Microsoft Office Suite, including Excel, PowerPoint, SharePoint, and Teams.

Nice To Haves

• Experience implementing grants management systems, funding platforms, or enterprise software solutions.
• Experience with CyberGrants, SteepRock, SAP, Ariba, Smartsheet, Salesforce, or related systems.
• Knowledge of medical education grants, research grants, sponsorships, and healthcare compliance requirements.
• Experience with business process mapping, workflow design, and operational transformation.
• PMP, Lean Six Sigma, or related project management certification.

Responsibilities

• Lead implementation of grants management systems, enhancements, and operational infrastructure.
• Manage grants platform transitions, including CyberGrants implementation and related workstreams.
• Coordinate system testing, user acceptance testing, issue resolution, and deployment activities.
• Develop implementation plans, timelines, milestones, and project governance structures.
• Partner with vendors and internal stakeholders to deliver project objectives.
• Support development of training materials, SOPs, work instructions, and user guides.
• Lead cross-functional strategic initiatives affecting Medical Affairs funding operations.
• Develop and manage project plans, risk registers, decision logs, and executive-level status reports.
• Facilitate alignment among Medical Affairs, Compliance, Legal, Finance, Procurement, IT, and external partners.
• Identify project dependencies and risks, and develop mitigation plans.
• Keep projects on schedule, within scope, and aligned with business objectives.
• Assess current grants processes and identify opportunities for simplification and automation.
• Design future-state workflows and governance models.
• Implement process improvements that enhance efficiency, transparency, compliance, and user experience.
• Develop metrics and KPIs to measure operational effectiveness and project success.
• Support continuous improvement initiatives across grants operations.
• Ensure initiatives comply with Medical Affairs, Compliance, Legal, and Finance requirements.
• Support development and implementation of grants governance frameworks.
• Maintain audit-ready project documentation and support inspection readiness and documentation requirements.
• Coordinate approval processes, stakeholder reviews, and governance committee activities.
• Develop stakeholder engagement and communication plans for major initiatives.
• Drive adoption of new systems, processes, and operating models.
• Lead stakeholder meetings, workshops, and training sessions, and build relationships across functional teams.
• Provide regular project status, risk, and decision updates to senior leadership.
• Develop project dashboards and implementation metrics.
• Track milestones, adoption measures, system performance, and operational outcomes.
• Prepare presentations and executive summaries for leadership review.
• Analyze operational data to inform decisions and identify improvement opportunities.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level