Grants Administrator

King County•Seattle, WA

20h•Hybrid

About The Position

This is a competitive posting, and the position is open to all qualified candidates. Join one of the nation’s largest wastewater treatment agencies and play a pivotal role in securing and managing funding for the Wastewater Treatment Division (WTD). As the division’s Grants Administrator, you will guide the development, oversight, and financial stewardship of major federal and state grants that support WTD’s capital program. You’ll work alongside finance staff, project managers, and state & federal agencies to obtain funding for WTD’s critical infrastructure investments, while ensuring funding efficiency, compliance, and alignment with WTD’s mission to safeguard water quality, protect community resources, and advance equity across the region. The Grants Administrator leads and administers state & federal loans and grants, compliance, and financial reporting activities for the Wastewater Treatment Division’s capital and infrastructure programs. In this role, you will guide the development, submission, and monitoring of major loans and grant applications, ensure alignment with federal and state requirements, and serve as the County’s representative with multiple state and federal grantor agencies. You will also develop internal processes, conduct funding analyses, negotiate agreements, and provide leadership to project teams navigating funding cycles, amendments, schedule & scope changes, and reimbursement processes. Your work directly strengthens WTD’s mission to responsibly manage public resources, support environmental stewardship, and ensure equitable delivery of essential wastewater services across the region. The Finance Section of the Wastewater Treatment Division provides financial management, planning, and strategic support for one of the region’s largest and most complex utilities. The Debt Team works collaboratively across internal and external partners to manage $4+ billion of debt that funds critical infrastructure. With a $14+ billion planned capital investment in the next decade, the Debt Team will work closely with WTD leadership to provide low-cost funding solutions to fund the capital program. Our culture emphasizes partnership, transparency, continuous improvement, and a strong commitment to equity and environmental responsibility. The Grants Administration function plays a core role in enabling long-term capital investments that support cleaner water, resilient infrastructure, and community well-being. King County, named after Dr. Martin Luther King, Jr., is a diverse and vibrant community that represents cultures from around the world. Our True North is to create a welcoming community where everyone can thrive. We prioritize equity, racial and social justice, making it a foundational and daily expectation for all employees. In this role, you will actively apply these principles in all aspects of your work. Learn more about our commitment at http://www.kingcounty.gov/equity . Apply now for a rewarding career at the Wastewater Treatment Division of King County Department of Natural Resources & Parks (DNRP). Join our talented workforce in protecting and restoring the natural environment and promoting more resilient, sustainable, and equitable communities. Enjoy training, comprehensive benefits, and growth opportunities.

Requirements

Experience preparing and leading major loan and grant application submittal.
Experience reviewing loan / grant specific regulations and guidelines to identify projects that match the requirements.
Experience assisting in application, amendment and revision processes for assigned Federal and State grants
Experience working with inter-departmental teams to standardize processes
Experience developing internal guidelines and deadlines to meet grant program schedules
Experience in technical writing and proofreading skills, including ability to draft grant & contract language, and create templates and project reports
Microsoft Excel competency to run analyses, and create & use templates
Proficiency in desktop research – Research on grants / loans and monitor grant agencies
Experience working as a liaison with federal and state grant agencies
Ability to represent the Debt Team as a subject matter expert to leadership, central finance partners, and auditors
Proven experience establishing and maintaining effective internal processes and ensuring compliance with federal, state, and local regulations, accounting standards, and audit requirements
Experience supporting internal and external financial audits, including preparing documentation, responding to findings, and implementing corrective actions
Experience working collaboratively with external and internal partners to ensure accurate, timely, and compliant deliverables
State Driver’s License or ability to travel throughout the County on a timely basis.
GMC (Grants Management Certificate) or PMP (Project Management Professional Certificate) within two years of appointment.

Nice To Haves

Collaborates: Building partnerships and working collaboratively with others to meet shared objectives.
Balances Stakeholders: Anticipating and balancing the needs of multiple stakeholders.
Strategic Mindset: Seeing ahead to future possibilities and translating them into breakthrough strategies.
Builds Networks: Effectively building formal and informal relationship networks inside and outside the organization.
Communicates Effectively: Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences.
Optimizes Work Processes: Knowing the most effective and efficient processes to get things done, with a focus on continuous improvement.

Responsibilities

Lead program development, including preparing, reviewing, and monitoring loan / grant applications, amendments, and project budget changes
Serve as the County’s liaison with federal, state, and local grantor agencies to ensure compliance with legal, procedural, and financial requirements
Develop and implement internal guidelines, deadlines, and processes to support timely loans and grants program execution and improve efficiency
Conduct funding analyses, track project budgets, and provide recommendations to management, including strategies to secure and obligate loan and grant funding
Oversee financial reporting, reimbursement requests, audit preparation, and coordination with finance and project management teams to ensure compliance and fiscal accuracy