Grants Administrator

Parkhill•Oklahoma City, OK

1d•Hybrid

About The Position

Parkhill is seeking a skilled Grants Project Administrator to join their Water Resources Team. This role provides essential administrative support to grants and project managers, focusing on the efficient management of grant programs and adherence to related procedures. Key duties include coordinating meetings, managing financial documentation, and assisting clients with grant-related processes. Parkhill emphasizes a culture of 'Building Community,' investing in employees who contribute to their local areas. As one of the largest architectural and engineering firms in the Southwest with offices across Texas, New Mexico, and Oklahoma, Parkhill offers career paths for both new graduates and experienced professionals.

Requirements

Ability to efficiently work in the Microsoft Office Suite, including Excel, Word, and PowerPoint.
Ability to read and comprehend instructions, correspondence, and memos.
Ability to compose and produce routine correspondence.
Ability to meet with clients and initiate discussions about grants.
Ability to understand generally accepted accounting standards to assist with client’s financial ledgers.
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Responsibilities

Provide administrative support, including copying, scanning, emailing, printing, and filing documents.
Organize and coordinate administrative duties and grant program procedures.
Schedule meetings and appointments; distribute agenda items to clients.
Attend bid openings as required.
Support grants and project managers in grant administrative responsibilities and work toward CDBG certification.
Attend grant-related workshops and maintain knowledge of grant compliance requirements.
Track, approve, and maintain wage rates and contractor payroll records in compliance with Department of Labor – Davis Bacon Wage Rates.
Prepare grant fund drawdowns and expenditure reports using the Oklahoma Grants System.
Contact clients monthly to obtain financial documentation for grant records.
Distribute annual Fair Housing Activities to clients and verify local compliance.
Maintain client contact information and assist with DUNS numbers and SAM.gov registrations.