Grants Administrator

Jena Choctaw Pines•Trout, LA

3d•Onsite

About The Position

Conducts research on potential funding sources and grant opportunities for maintenance or expansion of Tribal programs and services. Coordinates planning, organization, preparation, and administration of grants. Monitors grants to ensure compliance with grant requirements and established policies, procedures, and regulations. This position description may not include all of the listed duties, nor do all of the included examples encompass all tasks which may be found or assigned to this position.

Requirements

Bachelor’s degree in English, communications, public administration, business administration, accounting, finance, nonprofit management, or related field.
Three (3) years of progressively responsible experience in grant development, grant administration, compliance monitoring, program management, or similar work.
A combination of relevant education and related work experience may be considered.
Must be at least twenty-one (21) years of age
Must possess a valid driver’s license and clean driving record
Must have reliable transportation
No felony or theft convictions
Must submit to a criminal background and fingerprint check in compliance with the Louisiana Child Protection Act (LA R.S. 15:5871.0) and Louisiana Adult Protection Services Law (LA R.S. 15:1501-1511)
Knowledge of traditional form of government and tribal customs and traditions.
Knowledge of department organization, functions, objectives, policies, and procedures.
Knowledge of applicable federal, state, and local laws, regulations, and requirements, including the Tribal Constitution; all existing and applicable codes, Executive Orders, and Council directives; and applicable federal and state laws regarding tribal operations and its' sovereigns, reservation boundaries, and jurisdictions.
Knowledge of managing federal contracts and grants and have working knowledge of the Indian Self Determination Act, as amended, P.L. 93-638, BIA, and Indian Health Service contracting requirements.
Knowledge of federal grant compliance requirements, including Uniform Guidance (2 CFR Part 200).
Knowledge of grant reporting, monitoring, auditing, and record retention requirements.
Knowledge of internal controls and compliance best practices.
Knowledge of policies and procedures of grant administration.
Knowledge of federal, state, and/or community funding sources.
Skill in operating various word-processing, spreadsheets, and database software programs in a Windows environment.
Skill in preparing, reviewing, and analyzing operational and financial reports.
Skill in writing grants and responding to grant opportunities.
Ability to work independently and meet strict timelines.
Ability to communicate efficiently and effectively both verbally and in writing.
Ability to establish and maintain good working relationships with individuals of varying social and cultural backgrounds.
Ability to analyze situations and adopt appropriate courses of action.
Ability to establish and maintain professional relationships with the public and co-workers.
Ability to make solid decisions and exercise independent judgment.

Responsibilities

Identifies and researches corporate, foundation, and government sources of funding.
Meets with program staff to determine funding needs and departmental goals; explores potential funding opportunities.
Coordinates planning and preparation of grant proposals according to established proposal requirements and submission deadlines.
Provides technical assistance and guidance to staff in planning, preparation, policies, regulations, and procedures of grant proposals; assists with interpretation of funding agency regulations and requirements.
Provides assistance to program directors in preparing comprehensive budget justifications.
Assists program directors in compiling and producing integrated grant submissions and reporting that comply with funding agency requirements.
Maintains complete and accurate database of grant program requirements.
Creates and distributes standard and special reports, studies, summaries, and analyses as requested.
Provides monthly grant reporting to the CFO for Tribal Council reports.
Monitors and coordinates the administration of post-award grants to ensure compliance with funding requirements.
Monitors grant-funded programs for compliance with federal, state, tribal, and funding agency requirements.
Conducts periodic reviews of grant activities, expenditures, documentation, and reporting requirements to ensure compliance.
Regularly executes the drawdown of funds from grant portals.
Coordinates and supports grant-related audits, monitoring visits, and compliance reviews.
Maintains documentation necessary to demonstrate compliance with grant requirements and record retention policies.
Develops and maintains a library of reference documentation including funding agency requirements, forms, abstracts, literature, and other pertinent materials.
Interfaces with grant agencies and Tribal Management System personnel to ensure programs/departments are managed in compliance with applicable regulations and Tribal Management System policies and operating procedures governing Personnel, Finance, Contracting, Administration, Records, Facilities, Property, Workplace Health & Safety and other administrative functions of the Tribal government.
Assists departments in developing procedures and internal controls to support grant compliance and accountability.
Maintains and updates the SEFA on a continuous basis throughout the year.
Recommends and/or takes corrective actions when fiscal, contracting, administrative, or compliance risks or deficiencies are identified.
Identifies potential compliance risks and recommend mitigation strategies to Tribal leadership and program managers.
Builds and fosters effective working relationships with others using tact and diplomacy.
Prepares comprehensive and concise verbal and written reports, to assist department leadership, for internal and external use.
Enhances professional growth and development through participation in seminars, educational workshops, classes, and conferences.
Performs other duties as required or assigned.