Grants Administrator

Kentucky Personnel Cabinet•Frankfort, KY

1d•Onsite

About The Position

The Kentucky Education and Labor Cabinet advances education, workforce development, and economic opportunity across the Commonwealth. The Cabinet provides education and training programs, employment and reemployment services, unemployment insurance, and disability determination services to help Kentuckians gain skills, find work, and maintain economic stability. It partners with education providers, workforce boards, and employers to align training with labor market needs and oversees labor programs that promote fair and safe workplaces. The Office of Vocational Rehabilitation empowers individuals with disabilities to maximize employment, achieve economic self-sufficiency and independence, and to contribute back to society. We also help businesses and employers recruit, retain, and accommodate employees with disabilities. We are seeking a Grants Administrator to implement and oversee approved financial agreements with subrecipients for the provision of program services and develop and review grant applications. Monitors compliance with grant agreement guidelines; and performs other duties as required. Responsibilities include but are not limited to the following: Reviews consumer transactions through the Office of Vocational Rehabilitation (OVR) Case Management System (CMS) to ensure compliance with grants agreements and releases for payment. Produces semi-annual report of authorization reviews. Reviews changes in laws and regulations to maintain an in-depth knowledge of purchasing rules, codes, fee schedules, and contractual agreement guidelines. Oversees financial agreements and contracts with subrecipients of the Pre-Employment Transitional Services (Pre-ETS) and the Community Work Transition program (CWTP). Assists with the annual development and oversight of agency contracts related to Pre-ETS, Transitions, and Subminimum Wage Employment. Coordinates the financial reimbursement process for the Pre-ETS and Transitions services. Completes audits on entities under these services. Reviews, approves, and releases consumer transactions and authorizations for payment in the Pre-ETS, Transitions, and Subminimum Wage Employment services. Utilizes the CMS and works with field staff to ensure accurate records relating to services. Serves as the backup for contract development and monitoring, transitions programming, subminimum wage programming, and vendor processing. Enters vendors into CMS and the EMARS system. Performs other duties as required. This position will have access to confidential and sensitive information. The successful candidate will be required to ensure the safeguarding and security of all confidential and sensitive information and will be required to complete trainings, sign acknowledgements, follow all policies and adhere to all statutes and requirements pertaining to the safeguarding and security of confidential and sensitive information while employed and after employment ends. The Education and Labor Cabinet (ELC) participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the United States. ELC will only use E-Verify once you have accepted a job offer and completed the Form I-9. For more information on E-Verify, or if you believe that ELC has violated its E-Verify responsibilities, please contact the Department of Homeland Security (DHS) at 999-897-7781 or https://www.e-verify.gov/.

Requirements

Graduate of a college or university with a bachelor's degree.
Four years of research or administrative experience.
A master's degree will substitute for one year of the required experience.
Research, administrative, or clerical experience will substitute for the required education on a year for year basis.

Responsibilities

Implement and oversee approved financial agreements with subrecipients for the provision of program services.
Develop and review grant applications.
Monitor compliance with grant agreement guidelines.
Reviews consumer transactions through the Office of Vocational Rehabilitation (OVR) Case Management System (CMS) to ensure compliance with grants agreements and releases for payment.
Produces semi-annual report of authorization reviews.
Reviews changes in laws and regulations to maintain an in-depth knowledge of purchasing rules, codes, fee schedules, and contractual agreement guidelines.
Oversees financial agreements and contracts with subrecipients of the Pre-Employment Transitional Services (Pre-ETS) and the Community Work Transition program (CWTP).
Assists with the annual development and oversight of agency contracts related to Pre-ETS, Transitions, and Subminimum Wage Employment.
Coordinates the financial reimbursement process for the Pre-ETS and Transitions services.
Completes audits on entities under these services.
Reviews, approves, and releases consumer transactions and authorizations for payment in the Pre-ETS, Transitions, and Subminimum Wage Employment services.
Utilizes the CMS and works with field staff to ensure accurate records relating to services.
Serves as the backup for contract development and monitoring, transitions programming, subminimum wage programming, and vendor processing.
Enters vendors into CMS and the EMARS system.
Ensures the safeguarding and security of all confidential and sensitive information.
Completes trainings, signs acknowledgements, follows all policies and adheres to all statutes and requirements pertaining to the safeguarding and security of confidential and sensitive information.