Grants Administrator 1/2 Juneau (PCN 064007)

State of Alaska • Juneau, AK

10d • Onsite

About The Position

The Department of Family and Community Services is recruiting for a Grants Administrator 1 / 2. This position is flexibly staffed with the opportunity to advance to next level upon successful completion of a training plan. A Grants Administrator 1 will primarily assist the supervising Grants Administrator III with the financial, administrative and grant management responsibilities for assigned Department of Family & Community Services small grants and simple professional services contracts. A Grants Administrator 2 position will provide expertise and coordination to department program staff for grant program services and professional services contract solicitation and award processes; as well as administer progressively larger and more complex agreements/contracts for services. Procurement authority for professional services & operating grants will reside solely in the centralized Grants and Contracts Section. The mission of the Department of Family and Community Services is to provide support, safety, and personal well-being for vulnerable Alaskans. This role is critical as the procurements that this team will be administering directly support the department's mission. Our team prides itself on its quality, cohesiveness, flexibility, and commitment to the mission of our department. We expect and hold each other to a high level of professionalism, including individualized skills development for each team member. We strive to encourage each other, challenge each other, share knowledge and perspective, cross train, and diversify our skillsets. As a team we developed our core values, which include customer service, consistency/accuracy, and teamwork; all of which contribute to the success of our department.

Requirements

• Accounting: Knowledge of traditional accounting practices including accrual, obligations, and costs methods.
• Analysis and Assessment: Uses information technology in accessing, collecting, analyzing, maintaining, and disseminating data and information.
• Attention to Detail: Is thorough when performing work and conscientious about attending to detail.
• Interpersonal Skills: Treats others with courtesy, sensitivity, and respect. Considers and responds appropriately to the needs and feelings of different people in different situations.
• Reasoning: Identifies rules, principles, or relationships that explain facts, data, or other information; analyzes information and makes correct inferences or draws accurate conclusions.
• Any combination of preparatory post-secondary education and/or experience in accounting, grants administration, budget administration, procurement, professional services contracts and/or providing administrative support to a business or organization.
• Compliance: Knowledge of procedures for assessing, evaluating, and monitoring programs or projects for compliance with Federal laws, regulations, and guidance.
• Grants Management: Knowledge of requirements, practices, and procedures for soliciting, receiving, reviewing, and processing proposals, and awarding and administering grants and agreements.
• Technical Competence: Uses knowledge that is acquired through formal training or extensive on-the-job experience to perform one's job; works with, understands, and evaluates technical information related to the job; advises others on technical issues.

Nice To Haves

• Analytical Thinking/Problem Solving: Uses a logical, systematic, sequential approach to address problems or opportunities or manage a situation by drawing on one’s knowledge and experience base and calling on other references and resources as necessary.
• Clerical: Knowledge of filing, typing, entering data, maintaining records, taking shorthand, and using and completing forms.
• Oral and Written Communication: Expresses information (for example, ideas or facts) to individuals or groups effectively, taking into account the audience and nature of the information (for example, technical, sensitive, controversial); makes clear and convincing oral and written presentations; listens to others, attends to nonverbal cues, and responds appropriately.

Responsibilities

• Assist the supervising Grants Administrator III with the financial, administrative and grant management responsibilities for assigned Department of Family & Community Services small grants and simple professional services contracts.
• Provide expertise and coordination to department program staff for grant program services and professional services contract solicitation and award processes.
• Administer progressively larger and more complex agreements/contracts for services.

Benefits

• Opportunity to work closely with division leadership, gaining an expansive overview of the various divisions and the administrative functions of the department.
• Gain administrative skills and knowledge that will be invaluable in any administrative career.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed