Grant Services Administrator - Juvenile Court (Non-Merit)

DeKalb County•Decatur, GA

4d•$68,778 - $110,732•Onsite

About The Position

This position will be working with the Juvenile Court and requires grants writing experience. The Grant Services Administrator supervises, directs, and evaluates assigned staff, developing and overseeing employee work schedules to ensure adequate coverage and control. They plan and implement the County’s annual Human Services grant cycle, which provides resources for victim assistance, youth development, child and family welfare, and senior services. This role involves developing statements of work, administering the grant selection process, and developing service contracts. The Administrator monitors programs on both macro and micro levels to ensure consistency with the consolidated plan, tracks expenditures, evaluates program design, performs risk assessments, and develops performance measures. They also serve as a liaison between the department and partnering agencies, providing technical assistance, resolving problems, and coordinating training. Additionally, this role identifies and initiates corrective action for customer service issues or compliance discrepancies, monitors sub-recipient eligibility and accounting records, and maintains program files and records. The Administrator assists the Director with department compliance oversight, coordinates the development of annual performance measures, interprets complex regulations, and develops/revises policies and procedures. They also monitor program budgets, prepare financial and program activity reports, and assist with long-term planning for Human Services program delivery.

Requirements

Bachelor’s degree in Public Administration, Business Administration, Community Development, Accounting or closely related field required.
Five years of progressively responsible experience in program administration and/or evaluation, preferably in human services or community development program area.
Any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.
Must have grants writing experience.
Must possess and maintain a valid Georgia driver’s license.

Responsibilities

Supervises, directs, and evaluates assigned staff, including developing work schedules, processing employee concerns, completing performance appraisals, and training staff.
Plans and implements the County’s annual Human Services grant cycle, including developing RFPs, administering the grant selection process, and developing service contracts.
Monitors programs administered by the department on a macro level to ensure consistency with the consolidated plan, tracks expenditures, evaluates program design, performs risk assessments, and develops performance measures.
Monitors individual human services projects on a micro level, reviewing the performance and activities of grant sub-recipients, public service lessees, and/or subsidized homeowners to ensure compliance.
Makes site visits and conducts desk top reviews of sub-recipients, lessees of public facilities, and other program participants to assess progress.
Reviews financial expenditures and requests for funds to ensure compliance with funding agreements and regulations.
Compiles performance data and tracks activities per contract stipulations, service agreements, and project schedules.
Prepares program evaluations and/or performance measurement reports for supervisor review.
Develops project and monitoring schedules for agencies, sub-recipients, and public service lessees.
Serves as a liaison between the department and partnering agencies and sub-recipients, providing technical assistance, answering questions, and resolving problems.
Assists with reviewing requests for funds and coordinates and facilitates training and orientation workshops.
Identifies, documents, and initiates corrective action for customer service issues or potential discrepancies in program compliance.
Monitors eligibility of sub-recipient organizations and their continuing capacity to carry out approved projects.
Monitors accounting records of sub-grant recipients to ensure compliance with local, state, and federal regulations.
Assists in complying with applicable laws and regulations.
Supervises and participates in the maintenance of files and records pertaining to programs monitored.
Compiles and/or monitors various administrative and/or statistical data pertaining to departmental operations.
Performs research as needed, makes applicable calculations, analyzes trends, and prepares or generates reports.
Assists the Director with the oversight of department compliance, coordinating the development of annual performance measures.
Utilizes Betterworks software to monitor and track the department’s key performance indicators (KPIs), objectives and outcomes.
Interprets complex federal, state, and county regulations applicable to program areas.
Develops, reviews, and revises department policies and procedures to ensure consistent application.
Provides technical assistance and guidance to ensure department compliance.
Develops and monitors program budgets, prepares budget requests, and prepares financial and program activity reports.
Analyzes cost effectiveness of all assigned programs.
Gathers, compiles, and analyzes complex statistical data and prepares program activity reports, correspondence, BOC Agenda Items, and other documents.
Assists the Director with long-term planning for Human Services program delivery, making recommendations for project/program activities and changes.
Maintains comprehensive resource files of community resources providing social service programs.
Develops resources for program expansion and provides input for new programs and services.
Assists with implementation of recommended changes and improvements.