Grant Fund Coordinator

State of Ohio • Mansfield, OH

4d • Onsite

About The Position

The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting. UNUSUAL WORKING CONDITIONS Travel required, including some overnight stays For Questions Regarding This Posting Please Contact : Paul Hengstenberg Paul [email protected] The final candidate selected for the position will be required to undergo a criminal background check. Criminal convictions do not necessarily preclude an applicant from consideration for a position. An individual assessment of an applicant's prior criminal convictions will be made before excluding an applicant from consideration. Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws. Agriculture is the heart of it all in Ohio! The Ohio Department of Agriculture protects all Ohioans by safeguarding plants and animals, conserving our natural resources and supporting farmers. ODA is cabinet-level agency reporting to Governor DeWine. Food and agriculture is Ohio’s number one industry, contributing $124 billion to the economy and employing one in eight people. Ohio is home to more than 75,000 farms, with agriculture touching every part of the state. Not only does Ohio rank number one in Swiss cheese production, but we are top three in the nation’s egg production and fifth in soybean production. Ohio’s farmers impact those well beyond state lines, feeding families across the nation. ODA’s beautiful campus is located in Reynoldsburg on 158-acres. Not only is parking free, but food trucks frequent the campus for coffee and lunch. You’ll find great coworkers here, who are experts in their field and care about the work they do. Working for the Ohio Department of Agriculture means strengthening our state with the help of our 19 divisions programs. Our staff ensures the products you consume every day are safe to eat and drink. We protect Ohio’s farmland, improve soil health and water quality, all while keeping our plants, crops, and animals free of pests and disease. We are home to the state’s top food safety laboratory and serve as the hub for a statewide lab safety system. Our folks protect consumers by ensuring you get what you pay for through weights and measures accuracy standards. ODA oversees Ohio’s 94 county and independent fairs, the showcases of our towns and cities, and protects fair goers by inspecting the amusement rides you love to enjoy!

Requirements

• Bachelor’s degree in a field such as business administration, accounting, finance, public administration, or a closely related area
• 30 months of experience in fiscal management, grant administration, financial reporting, or account reconciliation

Nice To Haves

• Experience managing or supporting grants, incentive programs, or publicly funded projects.
• Strong skills in financial reconciliation, budget monitoring, and interpreting financial data.
• Familiarity with public‑sector financial systems, procurement platforms, or vendor registration systems (e.g., state accounting systems, supplier onboarding platforms).
• Experience coordinating with multiple stakeholder groups such as local agencies, partner organizations, or program participants.
• Ability to interpret and explain program requirements, compliance rules, and documentation standards.
• Proficiency using spreadsheets, financial tracking tools, or database systems for reporting and analysis.
• Strong organizational skills, attention to detail, and comfort managing multiple deadlines.
• Experience working in a collaborative, service‑oriented environment.

Responsibilities

• Maintain grant accounts, track fund distributions, and ensure accurate financial documentation across multiple partner organizations.
• Conduct regular reviews and reconciliations of expenditures to ensure funds are properly used and reported.
• Monitor grant budgets, identify unencumbered balances, and prepare financial summaries for management review.
• Review fiscal reports submitted by external partners and reconcile them against internal records and payment systems.
• Support program participants and partner agencies with onboarding, account setup, and required financial processes.
• Provide guidance on grant requirements, compliance expectations, reporting timelines, and documentation standards.
• Serve as a liaison between program leadership, fiscal staff, and other government entities to ensure aligned processes and timely issue resolution.
• Track grant agreements, reporting deadlines, and program commitments to ensure accurate and timely processing.
• Maintain organized digital and physical records of agreements, approvals, budgets, and financial audits.
• Compile financial and program data to inform budgeting decisions, cost analyses, and leadership reports.
• Participate in meetings, trainings, and process updates to stay current on program changes, funding requirements, and system updates.
• Assist with special projects aimed at improving program efficiency, financial accuracy, or partner support.
• Travel as needed to support program operations and partner engagement.

Benefits

• Medical Coverage
• Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
• Childbirth, Adoption, and Foster Care leave
• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
• Public Retirement Systems ( such as OPERS, STRS, SERS, and HPRS ) & Optional Deferred Compensation ( Ohio Deferred Compensation )

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level