Grant Coordinator

TX-HHSC-DSHS-DFPS • Austin, TX

3d • $5,000 - $5,000 • Hybrid

About The Position

Under the supervision of the Program Supervisor VII, this role coordinates activities related to preparing grant applications and grant renewals for the Birth Defects Epidemiology and Surveillance Branch (BDESB). The position assists with grant-related projects, family outreach projects, birth defects prevention initiatives, and administrative tasks for IRB study approvals. This role also coordinates grant-related meetings and manages grant-related contracts and budgets. This is a grant-funded position that will span one year (May 1, 2026 - April 30, 2027) and is contingent on grant funding at any point.

Requirements

• Bachelor’s degree in public health, health education, social work or related disciplines required.
• Prior experience writing or developing reports required.
• Must reside in the greater Austin area and be able to travel to the office routinely.

Nice To Haves

• Prior experience with data analysis software (e.g., MS Excel, SAS, STATA, or R) preferred.
• Experience with managing or coordinating projects, grants, community outreach initiatives, or contracts preferred.
• Knowledge of public health programs, grants, grant administration, contract monitoring, budgets, program planning, community outreach, and/or social work.
• Skills in effective collaboration with other program staff and external partners on specified tasks.
• Skills in effective oral and written communication.
• Skills in managing multiple tasks, meeting deadlines.
• Skills in the use of computer software such as word processing (esp. MS Word), graphics (esp. MS Power Point), or data analysis software (esp. MS Excel, SAS, STATA, or R) preferred.
• Ability to gather, assemble, correlate, and analyze facts.
• Ability to devise solutions to problems.
• Ability to prepare documents and reports.
• Ability to independently organize and coordinate multiple projects with overlapping components.
• Ability to work effectively with others and deal tactfully with coworkers and the public.
• Ability to initiate and complete independent projects and tasks with minimal supervision.

Responsibilities

• Coordinates grant-related applications, renewals, documents, reports, budgets, and communications, working with the Section Budget Specialist, Grants Office at DSHS, the Centers for Disease Control and Prevention (CDC), and the branch grant team on grant submissions.
• Coordinates submission of all grant-related documents and deliverables and ensures all grant deadlines are met.
• Coordinates and monitors grant-related contracts and budgets.
• Assists with developing scopes of work and annual contract renewals.
• Collects and reviews quarterly progress reports and other deliverables from contractors.
• Participates in or assists with specific grant-related projects, which may include performing literature reviews, assisting with data cleaning, and assisting with surveys of families of children with birth defects.
• Assists with family outreach projects, including the neural tube defect (NTD) recurrence prevention mailout and the review of electronic case reports (eCRs) to identify children for referral to agency social workers.
• Prepares abstracts, presentations, or reports about family outreach and grant-related projects.
• Oversees the development and administrative monitoring of IRB approved research studies for the Branch.
• Works with external collaborators, other DSHS programs, and Branch staff in completing IRB submissions, renewals, and amendments.
• Tracks IRB study deadlines to ensure that IRB approvals/renewals do not lapse.
• Develops and reviews policies and procedures related to IRB research studies.
• Collects, compiles, and analyzes complex IRB research information.
• Assists with ongoing IRB approved research studies related to family outreach by tracking and mailing recruitment letters and/or providing technical assistance to families participating in research studies.
• Coordinates meetings with grant team for various grant-related projects.
• Ensures that meetings are set up and appropriate team members invited.
• Develops meeting agendas, provides project updates, and shares relevant handouts.
• Develops meeting minutes, receives input, finalizes and shares minutes and additional handouts/materials with the grant team.
• Tracks and updates grant team about progress of all grant-related projects.
• Ensures that project deadlines do not lapse.
• Manages publications listings, manuscript approvals, and abstract approvals for BDESB.
• Develops slide sets, social media posts related to birth defects prevention and family outreach, documents, and/or abstracts stemming from grant-related projects.

Benefits

• Insurance coverage and other benefits available through the State of Texas Group Benefits Plan administered by the Employee Retirement System of Texas (ERS).

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level