Grant Compliance Manager

Mace•New York, NY

13h•Hybrid

About The Position

At Mace, our purpose is to redefine the boundaries of ambition. We believe in creating places that are responsible, bringing transformative impact to our people, communities, and societies across the globe. Within our consult business we harness our unique combination of leading-edge practical expertise and project delivery consultancy to unlock the potential in every project. Our Values: Safety first - Going home safe and well, Client focus - Deliver on our promise, Integrity - Always do the right thing, Create opportunity - for our people to excel.

Requirements

Bachelor’s degree in Public Administration, Finance, Business, or related field.
5+ years of experience in grant compliance, administration, or management for large infrastructure or transportation projects.
In-depth knowledge of federal grant regulations, including FTA, FRA, and USDOT requirements.
Experience with audit preparation, grant reporting, and documentation.
Strong organizational, analytical, and communication skills.
Proficiency with project management information systems (PMIS), financial reporting tools, and Microsoft Office Suite.
Ability to work collaboratively with multidisciplinary teams and external agencies.
Experience with federally funded projects and public sector grant management.
Familiarity with capital investment grants, triennial reviews, and compliance audits.
Understanding of project controls, scheduling, and milestone tracking.

Responsibilities

Ensure compliance with all requirements related to federal grant programs, including FRA Circular 5010.1E, Common Rules (2 CFR 200), and FTA’s Capital
Research and review grant guidelines and circulars; prepare concise information for GDC, comparing grant program requirements with GDC and HTP policies and procedures, and recommend revisions as needed.
Support GDC with federal and state audits, including collection, preparation, and organization of requested materials, and tracking audit requests and processes.
Interface with GDC’s technical, financial, and administrative offices for the review of materials necessary for meeting FTA’s Triennial Review.
Update GDC’s Standard Operating Procedures (SOPs) for compliance with federal grant regulations and requirements.
Conduct mock audits measuring GDC’s compliance with requirements related to federal grant programs, ensuring audits are performed by qualified firms.
Administer, document, and report on grants and federal funding received through various USDOT programs.
Serve as the primary liaison between GDC, Federal Railroad Administration (FRA), Federal Transit Administration (FTA), and Program Management Oversight consultant (PMOC) to ensure compliance and support grant activities.
Lead program and project meetings by preparing materials, documenting outcomes, and ensuring compliance with federal oversight requirements.
Record and report financial data and track any other data required for administration of the relevant grant program.
Support GDC’s financial team in preparing required reporting obligations to funding partners and USDOT, and review requisitions for grant eligibility and drawdown submissions for reimbursement.
Assist with pre-award activities, including grant proposals, preparation, completion, and submittal of grant agreements and discretionary applications.
Apply for, obligate, and close out grant awards issued under USDOT, primarily FTA and FRA.
Manage grant administration activities, including completion, collection, and organization of quarterly and/or monthly reporting.
Prepare schedules for HTP milestones and track progress against approved schedules; maintain schedules and track delays and delay justifications for the project.
Lead coordination efforts to address information requests, ensuring timely and quality responses by engaging key stakeholders across the GDC organization.