Grant Compliance Specialist

Ducks Unlimited • Ridgeland, MS

2d • Onsite

About The Position

Ducks Unlimited, Inc. is seeking an experienced Grant Compliance Specialist to join its Southern Regional Office team supporting conservation efforts across thirteen states. The position works with biologists and engineers to deliver wetland projects and helps conserve, restore, and manage wetlands and associated habitats. The position is based in the Ridgeland, Mississippi office and is full-time.

The specialist monitors government grant and contract compliance across financial, administrative, and technical requirements. The work includes tracking budgets and balances, preparing cost-reimbursement invoices, monitoring project costs and income, facilitating accounts payable and labor reporting, overseeing timesheets and expense reports, maintaining organized project documentation, and supporting contract development and administration. The role also involves following procurement regulations and completing other administrative tasks as needed.

Requirements

• Strong written and oral communication skills.
• Proficiency in Microsoft Office, especially Excel.
• Well-organized and detail-oriented.
• Self-motivated, takes initiative, eager to learn, and able to work with minimal supervision while seeking direction when needed.
• Able to maintain a professional demeanor while working under tight deadlines with people of varied roles and personalities.

Nice To Haves

• Bachelor’s degree in business administration, accounting, or a related field is preferred.
• Knowledge of federal and/or state grants; direct experience is desired.
• Experience with Microsoft Dynamics is preferred.

Responsibilities

• Work with teams of biologists and engineers to deliver wetland projects.
• Monitor compliance with government grants and contracts for financial, administrative, and technical requirements, including budgeting, invoicing, financial and progress reporting, audits, records, and closeout.
• Track funding-source budgets and balances, develop cost-reimbursement accounts receivable invoices, and keep project teams informed of project costs and income status.
• Facilitate processing of accounts payable and labor reporting.
• Provide oversight of staff timesheets and expense reports, tracking costs against project budgets.
• Scan, control, and maintain project documentation in a standardized and organized manner.
• Adhere to government and internal procurement regulations.
• Coordinate contract development and implementation, including compliance, review and commentary, approval, and dissemination.
• Perform administrative tasks as needed.

Benefits

• Comprehensive group medical, prescription, dental, and vision insurance, including spouse and dependent coverage.
• Three weeks of paid vacation.
• Paid sick leave.
• Ten paid holidays.
• 401(k) plan with partial employer match.
• Tuition reimbursement.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level