Grant Specialist

National Audubon Society•Washington, DC

6d•$85,000 - $95,000•Hybrid

About The Position

The Grant Specialist works with program managers, leadership, and administrative staff across the National Audubon Society to provide pre- and post-award support, financial tracking, and other work that helps ensure grant compliance. The successful candidate has knowledge and experience across the grant life cycle and can prioritize multiple projects in a fast-paced environment. This role is part of Audubon’s Finance Team and reports to the Senior Director, Grants Management. The position is currently funded through June 2027. The role is hybrid under Audubon’s “Where We Work” Policy. Hybrid employees are expected to work in an Audubon office every Monday and Tuesday, plus two additional days each month of their choosing. Candidates should live within commuting distance of Audubon’s Washington, DC office. The position is represented by the Communication Workers of America (CWA).

Requirements

Bachelor’s degree and at least 5 years of experience in grant management and administration, including budgeting, financial management, reporting, and compliance; equivalent work experience will be considered.
Knowledge and proficiency in all phases of the grant cycle, from pre-award through closeout.
Working knowledge of Uniform Guidance cost principles applicable to nonprofit organizations, state and local regulations, and standard contract clauses.
Excellent interpersonal verbal and written communication skills, demonstrating professionalism, a positive and approachable attitude, discretion, tact, and diplomacy.
Ability to demonstrate leadership and flexibility, work independently and collaboratively, and coordinate team efforts as needed.
Ability to analyze, interpret, summarize, and communicate data and information.
Problem-solving skills with a focus on customer service.
Ability to work independently, manage priorities, meet deadlines, work across time zones, and facilitate meetings.
Commitment to Audubon’s organizational values of care, collaboration, change, integrity, impact, and innovation.

Nice To Haves

Experience with international grants.
Bilingual proficiency in English and Spanish.
Experience fostering inclusive and collaborative work environments is valued.

Responsibilities

Collaborate with program and development staff to prepare grant proposals, focusing on budget accuracy.
Coordinate review and approval by the Executive Team for high-dollar or high-risk proposals.
Share pre-award resources with project teams to streamline the proposal process.
Ensure proposed new headcount is reviewed and approved by People and Culture before finalizing proposed budgets.
Monitor grant progress and budget alignment with financial spend down alongside state program staff, and advise on modifications or extensions.
Work with project staff on expected time allocations and project coding.
Provide monthly grant status reports and analysis to Project Managers and State Directors, and take appropriate action to resolve issues or questions.
Lead collaboration among multistate grant project teams and collaborate with grant specialists on projects that cross flyways.
Use Audubon’s internal financial systems to monitor expenditures, revenue, match, and associated costs; work with accounting staff on expense corrections.
Help project staff compile and submit funder-required financial reports, and review narrative or programmatic reports for compliance with reporting schedules.
Work with state office and finance managers on invoicing and required supporting documentation.
Work with the national finance team on grant setup and closeout, including financial analysis, documentation inventory, and compliance review.
Review and shepherd new grant agreements and related documentation through headquarters for processing.
Facilitate processing of subcontracts and sub-awards, including required subrecipient monitoring and FFATA, as applicable.
Ensure compliance requirements are fulfilled and documented, including Uniform Guidance under 2 CFR 200, applicable state, local, or agency regulations and requirements, and grant contract and agreement terms.
Manage and maintain grant files in accordance with Audubon policy.
Work with the flyway grant team to build ongoing organizational support for grant management, and suggest and implement improvements to grant management and internal controls.
Maintain and foster a culture of safety.
Perform other duties as assigned.