Grant and Contract Specialist/SPE

City of Jacksonville•Jacksonville, FL

2d•Onsite

About The Position

The Finance Department is seeking a Grant and Contract Specialist for advanced professional planning work overseeing contracts and monitoring delivery of social services programs. The role applies contract administration, account management, and project management skills, and requires understanding of programs that help individuals, families, and communities meet basic needs and improve wellbeing. The position may train, monitor, and guide others; coordinate with stakeholders; and exercise independent judgment in analyzing and recommending policy and procedural changes. Work is performed under limited supervision, primarily in an office, with possible field work in areas with known and controllable risks. The position operates a motor vehicle and standard office equipment. Physical demands are minimal, though occasional lifting or moving of objects weighing up to 20 pounds may be required.

Requirements

Seven years of education and/or experience in contract administration, grant monitoring, or a closely related field.
At least two years of responsible administrative, professional, or technical experience in social services planning, statistical research, project management, contract management, grant procurement, or a closely related field.
A valid driver's license is required before appointment and must be maintained during employment.
Must qualify for, obtain before appointment, and maintain a City of Jacksonville Public Driver Certification.
Knowledge of contract monitoring, performance evaluation, and public-sector service delivery.
Knowledge of federal, state, and local human services programs and related grant funding sources.
Knowledge of methods for developing planning strategies, goals, and measurable objectives.
Knowledge of human-services grant-makers, application procedures, guidelines, and funding requirements.
Knowledge of customer service principles and public-sector contract administration practices.
Strong attention to detail and organizational skills.
Skill in quantitative and qualitative data analysis.
Skill in researching, analyzing, interpreting, and applying relevant federal, state, and local laws, rules, and regulations.
Ability to review and evaluate grant proposals.
Ability to prepare, monitor, and analyze program budgets and perform mathematical calculations.
Ability to use standard office equipment and word processing, spreadsheet, database, and related software.
Ability to develop and deliver training presentations to large groups.
Ability to communicate effectively verbally and in writing, collaborate effectively, and perform a wide variety of assigned tasks independently.
Ability to operate a motor vehicle.

Nice To Haves

A bachelor's or master's degree from an accredited institution in a major directly related to the work is preferred.

Responsibilities

Oversee the full lifecycle of grants and contracts for community programs and services, including implementation, monitoring, amendments, and closeout.
Contribute to annual grant plans by evaluating program needs, reviewing historical outcomes, and identifying funding opportunities.
Review, interpret, and apply federal, state, and local regulations, policies, and procedures related to contract-monitoring best practices.
Oversee agency grant accounts and maintain contract information, documentation, and performance data for monitoring, compliance review, and reporting.
Coordinate and provide technical assistance to city departments and grant recipients on contractual, reporting, and regulatory compliance.
Monitor program performance through reviews and on-site visits; verify outcomes, eligibility, and procurement; and report issues and corrective actions for remediation.
Build and maintain collaborative relationships with internal and external stakeholders, including nonprofit organizations, to develop resources supporting social programs and services.
Prepare, monitor, and evaluate program budgets to ensure accuracy, alignment with funding requirements, and appropriate allocation of grant and contract resources.
Coordinate assigned grants with similar or complementary objectives.
Use the grant management system (GMS) database to manage, validate, and retrieve data for compliance, monitoring, and reporting.
Analyze reports, program activities, and services delivered by contracted providers to assess compliance with contract terms and program expectations.
Deliver verbal, written, and visual presentations communicating monitoring outcomes, performance trends, and planning recommendations to leadership and grantees.
Perform advanced data analysis and interpretation; produce detailed reports using financial reviews, audit results, statistical analyses, and data visualizations.
Train, monitor, and direct others to support quality and compliance in work processes.
Operate standard office equipment and related software, scanners, video equipment, and overhead or slide projectors.
Demonstrate proficiency in City of Jacksonville competencies and perform related duties as required.