Grant and Program Specialist

Arizona State University • Scottsdale, AZ

3d • Hybrid

About The Position

ASU EdPlus is seeking a Grant Proposal and Program Specialist to support the Innovation and Emerging Initiatives (IEI) team, a hub for grant-funded projects, educational technology innovations, research data projects, and partnerships. The role develops grant proposals, narratives, and stakeholder presentations that meet funder requirements and project guidelines, and supports domestic and international special projects from launch through key deliverables. Responsibilities include coordinating partners and project activities, managing administrative work, facilitating collaboration, and helping projects stay on schedule. This is a grant-funded position; continuation depends on future grant funding. The position is in-person and hybrid, based at SkySong, the ASU Scottsdale Innovation Center. The employee must be able to reliably commute to Scottsdale, Arizona, and must be eligible to work in the United States. ASU EdPlus will not sponsor this position. Driving is not required.

Requirements

• Bachelor's degree and three years of experience appropriate to the area of assignment or field, or an equivalent combination of experience and/or training that provides comparable knowledge, skills, and abilities.
• Must be eligible to work in the United States; the employer will not sponsor this position.
• Must be able to reliably commute to Scottsdale, Arizona, for this in-person, hybrid position.
• Application must include a cover letter and resume or CV.
• Cover letter must describe experience with business writing, grant writing, technical writing, editing, or publishing, and experience coordinating projects across multiple stakeholders.

Nice To Haves

• Bachelor's degree or higher in Business, Journalism, Communications, or a closely related field.
• Excellent organizational abilities and time management skills.
• Ability to work in a rapidly moving, changing environment, prioritize competing opportunities, and mobilize resources for short-turnaround funding deadlines.
• Strength and excellence in business or grants writing.
• Experience with high-stakes and federal grant opportunities.
• Experience with public speaking and leading in a business setting.
• Ability to collaborate effectively with others in a team environment.
• Strong visual, oral, and written communication skills, including executive-ready summaries and stakeholder updates.
• Self-starter comfortable with ambiguity while completing assigned duties and tasks.

Responsibilities

• Research funding opportunities and track grant applications, awards, and related communications; use generative AI tools for writing, research, and analysis, reviewing outputs for accuracy and quality.
• Develop and refine grant proposal narratives and supporting content, and help shape project designs for philanthropic, federal, and corporate funding opportunities in alignment with funder requirements.
• Coordinate contributions from internal teams and external partners, manage proposal timelines, and facilitate reviews to ensure proposals are complete, accurate, and submitted on time.
• Use tracking tools and systems to coordinate grant activities from proposal development through post-award administration, including monitoring budgets and deliverables.
• Support the development, implementation, and evaluation of departmental grant strategies.
• Coordinate project logistics, communications, and scheduling for emerging initiatives and special projects.
• Complete assigned project tasks and develop key deliverables in support of project goals and timelines.
• Track project progress, prepare status reports, and respond to project-related inquiries.
• Build and maintain relationships with students, faculty, staff, and external partners to support project objectives.
• Help plan and facilitate design thinking sessions for project teams and stakeholders, document outcomes, and incorporate decisions and action items into project plans.
• Assume or coordinate other duties or projects as assigned or directed.

Benefits

• Healthcare
• Financial security benefits
• Retirement benefits
• Family resources
• Tuition reduction for eligible ASU employees, their dependents, and spouse
• Discounts
• Flexible work options, ranging from alternate to hybrid schedules, subject to approval under ASU policy

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level