Grant and Program Specialist

Arizona State University•Scottsdale, AZ

4d•$55,000 - $70,000•Hybrid

About The Position

ASU EdPlus is seeking a Grant Proposal and Program Specialist to support the Innovation and Emerging Initiatives (IEI) team, a hub for global grant-funded projects, educational technology innovations, data-for-research projects, and innovative partnerships. The position develops grant proposals, narratives, and stakeholder presentations that meet funder requirements and project guidelines. It also supports domestic and international special projects by coordinating launches, managing administrative activities, facilitating collaboration, and developing deliverables that keep projects on track. The role researches funding opportunities; supports proposal design, writing, review, and submission; and helps administer grants from proposal development through post-award activities, including tracking budgets and deliverables. It coordinates project logistics, communications, schedules, progress reporting, stakeholder relationships, and design-thinking sessions. This is a grant-funded position whose continuation depends on future grant funding. The position is in-person and hybrid, based at SkySong, the ASU Scottsdale Innovation Center, and requires reliable commuting to Scottsdale, Arizona. Flexible work arrangements may be available subject to approval and ASU policy. Driving is not required. Applicants must be eligible to work in the United States; sponsorship is not available.

Requirements

Bachelor's degree and three years of experience appropriate to the area of assignment or field, or an equivalent combination of experience and/or training that provides comparable knowledge, skills, and abilities.
Ability to reliably commute to Scottsdale, Arizona, for this in-person, hybrid position.
Eligibility to work in the United States; ASU EdPlus will not sponsor this position.

Nice To Haves

Bachelor's degree or higher in Business, Journalism, Communications, or a closely related field.
Excellent organizational abilities and time-management skills.
Ability to work in a rapidly moving and changing environment, prioritize competing opportunities, and mobilize resources to meet short-turnaround funding deadlines.
Strength and excellence in business or grants writing; experience with high-stakes and federal grant opportunities is a plus.
Experience with public speaking and leading in a business setting.
Ability to collaborate with others in a team environment.
Strong visual, oral, and written communication skills, including executive-ready summaries and stakeholder updates.
Self-starter comfortable with ambiguity in completing assigned duties and tasks.

Responsibilities

Research funding opportunities and track grant applications, awards, and related communications; use generative AI tools to support writing, research, and analysis, reviewing outputs for accuracy and quality.
Develop and refine grant proposal narratives and supporting content, and help shape project designs for philanthropic, federal, and corporate funding opportunities in alignment with funder requirements.
Coordinate contributions from internal teams and external partners, manage proposal timelines, and facilitate reviews to ensure proposals are complete, accurate, and submitted on time.
Use tracking tools and systems to coordinate grant activities from proposal development through post-award administration, including monitoring budgets and deliverables.
Support the development, implementation, and evaluation of departmental grant strategies.
Coordinate logistics, communications, and scheduling for emerging initiatives and special projects.
Complete assigned project tasks and develop deliverables that support project goals and timelines.
Track project progress, prepare status reports, and respond to project-related inquiries.
Build and maintain relationships with students, faculty, staff, and external partners to support project objectives.
Help plan and facilitate design-thinking sessions for project teams and stakeholders, document outcomes, and incorporate decisions and action items into project plans.
Assume or coordinate other duties or projects as assigned or directed.