Grant and Contract Administration Manager

MACNY's Job Board•Syracuse, NY

1d•$70,000 - $80,000•Onsite

About The Position

The Manufacturers Association of Central New York (MACNY) seeks a Grant and Contract Administration Manager to oversee contract administration, operational compliance, budget adherence, and successful delivery of contract projects for statewide partners. The position combines strategic planning and operational execution and collaborates closely across departments to maximize grant deliverables. It has no direct supervisory responsibilities. The manager assembles budget workbooks and proposal cost estimates and justifications; ensures award documents meet compliance and policy standards; and oversees the administrative and financial aspects of awarded grants, including contract performance tracking and compliance monitoring. The role prepares and manages subcontracts, consultant agreements, and amendments; coordinates with program, finance, and legal teams; resolves contract issues and discrepancies; and maintains accurate grant records, financial details, and compliance reports. It also tracks project progress, deliverables, and milestones against contract expectations, maintains professional relationships with funders and stakeholders, guides staff on grant and contract processes, and drives improvements to efficiency and service delivery. This is an office-based position with working hours Monday through Friday, 8:30 a.m. to 5:00 p.m., and flexibility to support occasional activities outside regular business hours. The stated compensation range is $70,000–$80,000 per year.

Requirements

Proven experience in nonprofit grant management and contract administration.
Strong knowledge of grant writing, budgeting, and financial reporting.
Ability to manage multiple projects and meet deadlines.
Excellent organizational, communication, and analytical skills.
Solid understanding of compliance requirements for federal, state, and private funders.
Ability to quickly learn projects and seek clarification on project activities as needed.
Proficiency with Microsoft Office Suite and related software such as Adobe.
Strong relationship-building skills with internal and external partners.
Contract experience working with legal entities.
Bachelor’s degree in business, public administration, or accounting.
More than three years of contract experience.
Experience in contract management and successful legal contract resolutions.
Experience managing contracts using tracking software to accurately share data as needed.
Ability to pass a background check.
Valid driver’s license.

Nice To Haves

Nonprofit contract experience.

Responsibilities

Assemble internal budget workbooks, cost estimates, and justifications for proposals as needed.
Ensure award documents meet compliance and policy standards.
Oversee administrative and financial aspects of awarded grants, including contract performance tracking and compliance monitoring.
Prepare, own, and manage contract documents, including subcontracts, consultant agreements, and amendments.
Coordinate with program, finance, and legal teams to ensure grant terms and organizational policies are met.
Analyze and resolve program contract issues or discrepancies in collaboration with applicable parties or resources.
Maintain accurate records and catalogs of grant-related documents, including financial details and compliance reports.
Monitor grant project progress, deliverables, and milestones against contract expectations.
Promptly resolve contract discrepancies.
Ensure adherence to grant agreements, MOUs, and regulatory requirements.
Maintain professional relationships with grantmaking organizations and stakeholders.
Provide staff training and guidance on grant and contract management processes.
Drive continuous improvement initiatives to increase efficiency, reduce cycle times, and enhance service delivery.
Perform other duties as assigned.