Graduate Program Coordinator and Academic Advisor

Baylor University•Waco, TX

10d•Onsite

About The Position

The Graduate Program Coordinator and Academic Advisor will support the mission of the University by serving as an academic advisor, program coordinator, and provide recruitment and student success support.

Requirements

A bachelor's degree and two years of relevant experience are required.
Applicants must be authorized to work full-time in the United States.

Nice To Haves

Four years of relevant experience is preferred.
Additional education or experience will be considered in lieu of one another.

Responsibilities

Advise a caseload of School of Music graduate students and facilitate graduation planning
Ensure current university policies and deadlines are met by the School of Music (i.e. registration, add/drop, etc.)
Communicate on a regular basis about graduate courses, majors, degree requirements, and policies/procedures with students and faculty
Coordinate the onboarding of new School of Music graduate students
Prepare contracts for graduate associate positions and keep signed contracts on file
Supervise and monitor Graduate Assistant assignment and compliance with contract stipulations
Provide School of Music graduate program support in collaboration with the Associate Dean for Graduate Studies
Maintain graduate student records
Keep accurate and complete program and student records from admissions through graduation clearance including demographic and career history (i.e. program assessment, accreditation, etc.)
Assist with maintaining graduate student handbook and related portions of the School of Music website
Process graduate program curricular changes, which include curriculum proposals and updates to the course catalog
Assist with recital and oral exam committee scheduling and approvals
Assist with reports for annual graduate program assessment for SACS, HEADS, and accreditation
Assist the Recruitment Specialist with graduate application processing (i.e. applications, auditions, transcripts, TOEFL, etc.) and assist with School of Music admissions and recruitment events as needed
Support the Assistant Dean for Enrollment and Student Success with disseminating graduate admissions and funding decisions to students and faculty
Attend new student orientation and assist the Undergraduate Academic Programs Manager and Academic Advisor with summer anti-melt initiatives
Provide support to the Assistant Dean for Enrollment and Student Success with coordinating graduate student success initiatives
Coordinate graduate student employment and hiring
Maintain and monitor database on hours worked by graduate student biweekly employees
Perform all other duties as assigned to support Baylor’s mission
Ability to comply with University policies
Maintain regular and punctual attendance