Graduate Medical Education Program Coordinator III, IM-Instruction Administration

UT Southwestern Medical Center•Dallas, TX

12d

About The Position

UT Southwestern Medical Center is hiring a senior-level Graduate Medical Education (GME) Program Coordinator III to provide strategic direction and oversight for the administration and coordination of one or more complex accredited or non-accredited residency or fellowship programs. The coordinator works closely with the Program Director on program strategy and operations, makes independent decisions in complex situations, and serves as a mentor and trusted resource to Program Coordinators I and II. The role also drives innovative initiatives and strategic plans to enhance program success. The position oversees program operations, education, accreditation, evaluation, stakeholder relationships, and budget activities. It advises the Program Director, supports compliance with accreditation requirements and applicable regulations, and represents the program at professional meetings and conferences. The work is performed in an office setting. Salary is commensurate with education, skills, and relevant experience.

Requirements

Bachelor's degree in business administration, healthcare administration, or a related field; an associate's degree plus three additional years of direct experience may be accepted.
Four years of direct experience as the primary GME program coordinator of one or more ACGME-accredited residency or fellowship programs.
Ability to lead and mentor junior staff.
Advanced knowledge of GME regulations, accreditation standards (including ACGME, TMB, NRMP, and LCME), best practices in medical education, and the Next Accreditation System.
Strong strategic planning and program development skills.
Excellent analytical and problem-solving skills, including analyzing complex data, identifying trends, and developing data-driven solutions.
Advanced proficiency in Microsoft Office Suite and other relevant software applications.
Excellent written, verbal, and presentation communication skills, including the ability to communicate complex information to diverse audiences.
Ability to collaborate effectively with diverse stakeholders, external agencies, and accrediting bodies.
Demonstrated ability to exercise independent judgment and make sound decisions in complex situations with minimal oversight.
Ability to handle sensitive information confidentially and maintain professionalism and integrity.
Commitment to continuous professional development.
Ability to manage and oversee program budgets, including forecasting, expenditure monitoring, and financial regulatory compliance.
May be required to submit to a federal background investigation.
Talking is a physical requirement.

Nice To Haves

Master's degree.
TAGME certification (Training Administrators of Graduate Medical Education) upon hire.

Responsibilities

Lead strategic planning and development of GME programs in collaboration with the Program Director, aligning plans with institutional and departmental goals.
Oversee program operations, including resident recruitment, selection, onboarding, and the overall educational experience.
Lead development and implementation of educational strategies and program enhancements.
Oversee resident, faculty, and program evaluations, ensuring timely completion, analysis, and continuous improvement.
Coordinate accreditation activities, including site visits, self-studies, and special reviews, and ensure compliance with ACGME requirements and institutional policies.
Advise and consult with the Program Director on program matters, GME policies, complex issues, and strategic initiatives.
Mentor and guide junior program coordinators and potentially supervise administrative staff.
Represent the program at national and international meetings and conferences and participate in professional organizations.
Build and maintain relationships with faculty, residents, staff, administrators, program directors, institutional leaders, external agencies, and accrediting bodies.
Oversee program budget activities, including forecasting, expenditure monitoring, trainee clinical effort reconciliation, regulatory compliance, and budget development.
Ensure compliance with applicable regulations, including HIPAA, FERPA, and relevant state and federal laws.
Keep current on developments in medical education, accreditation standards, and GME program administration practices.
Perform other duties as assigned.

Benefits

PPO medical plan, available day one at no cost for full-time employee-only coverage.
100% coverage for preventive healthcare with no copay.
Paid Time Off available day one.
Retirement programs through the Teacher Retirement System of Texas (TRS).
Paid Parental Leave Benefit.
Wellness programs.
Tuition reimbursement.
Public Service Loan Forgiveness (PSLF) Qualified Employer.
On-site childcare.
Paid holidays.
Merit increases.