Graduate Medical Education (GME) Program Administrator, Psychiatry Residency, FT, Days

Prisma Health•Greer, SC

5d•Onsite

About The Position

The Graduate Medical Education (GME) Program Administrator supports the Program Director in maintaining quality graduate medical education, accreditation, and operational processes in coordination with the Prisma Health GME office. The administrator collaborates in managing and analyzing aspects of the residency program, makes recommendations, and implements changes approved by program leadership. The role prepares, coordinates, and monitors program administration using broad GME knowledge and principles, sometimes acting on behalf of the Program Director. It serves as a liaison between the Prisma Health GME office and the residency program, reporting directly to the Director of GME Administration and indirectly to the Residency Program Director. The position oversees accreditation documentation and processes; resident human resources and administrative support; recruitment; curriculum and educational activities; budgets; program data and communications; meetings; resident scheduling; policies and procedures; and wellness and social events. Depending on program size and needs, the administrator may supervise other departmental staff. This is a supervisory role that may include direct supervision, hiring or termination authority, disciplinary authority, performance management, and budget input or responsibilities; it is not considered a management-staff position. The role is based at the Greer Medical Campus and works the day shift. Prisma Health’s stated purpose is “Inspire health. Serve with compassion. Be the difference.”

Requirements

Bachelor's degree.
Two years of Graduate Medical Education, academic, professional, administrative, or customer-service experience.
Experience with applicable software, such as New Innovations, GME Tracker, ERAS, FREIDA, NRMP, ACGME, and WebAds.
Board eligible for TAGME certification, or able to become eligible to apply for TAGME certification after three years in GME.
Working knowledge of Microsoft Office.
Communication skills.
Ability to multitask.
Organizational skills.
Critical-thinking skills.

Nice To Haves

Knowledge of GME and ACGME common requirements.
In lieu of the stated education and experience requirements, an equivalent combination of work and academic experience may be considered, such as a master's degree.

Responsibilities

Manage program accreditation components, including required documentation, site visits, self-studies, special reviews, and documentation for Graduate Medical Education Committee review and approval; liaise among the national accreditation body, program leadership, and GME Office.
Oversee and complete resident and fellow human resources functions, including employment paperwork, leaves of absence, time off, visa paperwork, and payroll.
Provide guidance and administrative assistance to residents and fellows, including help with loan forbearance forms, research posters, verifications, and notarization.
Manage or supervise other departmental staff as applicable to program size and needs.
Plan, manage, and execute program recruitment, including applicant screening, interview materials and schedules, interview events, rank-meeting materials, rank-order-list certification, and post-Match communications.
Manage curriculum development and tracking, including core competencies, milestones, evaluations, the annual in-training examination, program orientation, conference schedules, and educational events.
Review, approve, and make recommendations regarding program budgets, expenses, reimbursements, resident education funds, and funds for orientation, graduation, and onboarding.
Serve as the department liaison for GME and provide administrative supervision and support to residents, fellows, program leadership, faculty, and the GME office.
Coordinate and update letters of agreement, track program and alumni data, and ensure program-level accreditation action plans are tracked.
Plan and execute program meetings, provide statistics and background information, and contribute to meeting discussions.
Oversee resident and fellow scheduling with chief residents as applicable; create or assist with rotation schedules, track and analyze clinical and educational work-hour violations and trends, communicate findings to program leadership, and create call schedules.
Create and manage program communications in conjunction with program leadership.
Participate in developing policies and procedures, interpret program-specific policies, and support implementation of institutional and accreditation policies and procedures related to residents and fellows.
Create and deliver educational, wellness, and social events for residents and fellows, including wellness initiatives; manage event budgets and recommend future programming.
Perform other duties as assigned.