Senior Program Coordinator- Graduate Medical Education GME- Days
About The Position
The Senior Program Coordinator coordinates and supports graduate and undergraduate education functions in partnership with program directors, helping ensure programs remain in good standing with VCU Health Systems Graduate Medical Education (GME) and the Accreditation Council for Graduate Medical Education (ACGME). The role serves as an administrative partner responsible for the operations of accredited and non-accredited residency and fellowship training programs and requires a comprehensive understanding of national accreditation policies and hospital policies. The coordinator may support trainee recruitment and evaluations, analyze administrative workflows, prioritize tasks, manage projects and deadlines, compile reports, maintain databases, and coordinate internal and external program communications. The role may act as the primary liaison with the Office of Graduate Medical Education, the School of Medicine Curriculum Office, and the ACGME, and coordinates activities with students, residents, fellows, program directors, and the Vice Chair for Education. The position may supervise support staff and provide performance input to the Program Director.
Requirements
- At least three years of experience in program or project management; experience supporting an accredited education program is preferred.
- Experience using computers and software applications, including New Innovations, email, calendaring products, Microsoft applications, and web-based databases.
- Bachelor’s degree in Business, Finance, Human Resources, Education, or a related field from an accredited program, or equivalent years of relevant experience.
- Strong personal motivation and ability to manage daily activities, organize, plan, prioritize, and complete tasks efficiently and on time.
- Ability to interpret policies and regulations and seek verification when needed.
- Ability to use critical thinking and decision-making skills.
- Ability to develop and maintain productive working relationships.
- Ability to handle multiple priorities and frequent change in a fast-paced environment with frequent and intense customer interactions.
- Ability to meet the position's physical and communication requirements, including lifting less than 20 pounds, prolonged standing or sitting, strong recall, reasoning, problem solving, hearing, clear speaking, legible writing, reading, and logical thinking.
Nice To Haves
- TAGME Certification.
- At least five years of progressively responsible GME experience supporting an ACGME-accredited program.
- Experience with New Innovations, GME Tracking, Kronos, and ACGME Milestones program requirements.
- Master’s degree in Education, Business, Finance, Human Resources, or a related field from an accredited program, or equivalent years of relevant experience.
Responsibilities
- Coordinate and support graduate and undergraduate education functions with program directors to help maintain program standing with VCU Health Systems GME and the ACGME.
- Support the operations of accredited and non-accredited residency and fellowship training programs.
- Recruit trainees and coordinate trainee evaluations.
- Analyze administrative workflows, prioritize tasks, and manage projects and deadlines.
- Compile reports and maintain databases.
- Coordinate internal and external program relations and communications, ensuring stakeholders are aware of important deadlines.
- Serve as a potential primary liaison with the Office of Graduate Medical Education, the School of Medicine Curriculum Office, and the ACGME.
- Coordinate activities with students, residents, fellows, program directors, and the Vice Chair for Education.
- Interpret applicable policies and regulations, seeking verification when needed.
- Use critical thinking and decision-making to evaluate situations and recommend, communicate, and implement appropriate actions on behalf of program directors and the Vice Chair of Education.
- Develop and sustain productive working relationships with learners, faculty, staff, vendors, manufacturing representatives, and Grand Rounds presenters.
- Participate in at least one institutional committee designed to improve an aspect of Graduate Medical Education.
- May supervise support staff and provide performance input to the Program Director.
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What This Job Offers
Job Type
Full-time
Career Level
Senior
