Graduate Medical Education (GME) Program Coordinator
About The Position
The Residency Program Coordinator will be responsible for managing data related to Rochester Regional Health’s residency programs, and for ensuring compliance with all activities related to accreditation or Joint Commission requirements. The Graduate Medical Education (GME) team supports physicians as they continue their training after medical school. Through residency and fellowship programs, trainees build clinical knowledge and skills while caring for patients under the guidance of experienced faculty. GME program staff help coordinate the schedules, learning activities, evaluations, and administrative processes that keep training programs running smoothly.
Requirements
- Associates degree in Business, Liberal Arts or Health related field required
- None.
Nice To Haves
- Proficiency in Microsoft Excel and Word.
- Excellent organizational skills, verbal and written communication skills, and attention to detail.
- Ability to work independently and take the initiative.
- Experience in database management preferred; proven ability to navigate web-based data management systems; high level of comfort with technology.
Responsibilities
- Maintain communication as needed with GME office, other departments, residency programs, faculty and residents
- Maintain resident schedules and biographical data in Medhub, and ensure accuracy for submission of CMS cost reports.
- Deploy resident and faculty evaluations in Medhub; ensure that all evaluation are completed.
- Monitor resident work hour reporting process.
- Assist in the development of the budget for and facilitation of program activities i.e. orientation, educational retreats, conferences, electives, in-service and board exams, and social activities and awards.
- Upkeep of Kronos, Workday, and XM systems.
- Schedule 2x yearly resident evaluation meetings with program administration; maintain appropriate documentation in resident files.
- In collaboration with the program and associate program directors, ensure that all mandatory reporting requirements are fulfilled.
- Manage the Electronic Residency Application Service (ERAS) and the National Resident Matching Program (NRMP).
- Facilitate resident interview process.
- Work with the GME office to facilitate resident onboarding.
- Maintain current program letters of agreement with rotation sites with appropriate language to satisfy ACGME and Medicare requirements.
- Maintain file information for alumni training verification requests, and for outcomes follow up with graduated residents.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
