Graduate Advisor

California State University, Northridge•Los Angeles, CA

11d•$5,540 - $7,893•Hybrid

About The Position

Under general supervision, the Graduate Advisor provides advanced knowledge and comprehensive advisement across all disciplines and assists graduate students, faculty, and administrators in identifying issues concerning complex program curricula. The incumbent works with graduate departments on multifaceted concerns involving individual students and groups of students. The position independently interprets and disseminates University policy and procedures; reviews and finalizes formatting for graduate theses, projects, and dissertations; evaluates and confers master's and doctoral degrees and certificates; counsels students on their Degree Progress Reports; and evaluates and processes a range of student academic forms. This is a regular, full-time position with a one-year probationary period. The schedule is 40 hours per week, Monday through Friday, and may include evenings and weekends. The role is currently hybrid, with up to three days in the office and up to two days remote, subject to change based on student or operational needs.

Requirements

Equivalent to graduation from a four-year college or university in a related field.
Equivalent of three years of progressively responsible professional student services work experience.
A master's degree in Counseling, Clinical Psychology, Social Work, or a directly related field may substitute for one year of experience.
Additional specialized and relevant experience may substitute for required education on a year-for-year basis.
Thorough knowledge of university policies, graduate degree requirements, academic regulations, and Title V requirements, with the ability to interpret, apply, and communicate complex academic policies and procedures accurately.
Strong interpersonal, communication, and advising skills, including the ability to provide comprehensive academic guidance, address complex student concerns, and collaborate effectively in a high-volume environment.
Ability to independently evaluate academic records, degree progress reports, graduation requirements, and student petitions; exercise sound judgment; identify discrepancies; and develop effective solutions to complex academic and administrative issues.
Ability to use student information systems and academic workflow applications, including PeopleSoft/SOLAR, UAchieve, OnBase, and electronic thesis and dissertation systems, to process academic records, evaluate degree requirements, prepare reports, and maintain accuracy while balancing priorities and deadlines.

Nice To Haves

Upper-division or graduate coursework in counseling techniques, interviewing, and conflict resolution where job-related.

Responsibilities

Independently interpret and disseminate University policies and procedures to the campus community.
Review and finalize graduate students' formatting for theses, graduate projects, and dissertations.
Evaluate and confer master's and doctoral degrees and certificates, exercising sound judgment and knowledge.
Provide academic counseling on student Degree Progress Reports (DPRs).
Independently evaluate and process student forms, including graduate repeat, graduate petition, course substitution, late change in academic schedule, medical withdrawal, and transfer coursework forms.
Assist graduate students, faculty, and administrators in identifying issues involving complex program curricula.
Work with graduate departments on multifaceted concerns involving individual students and groups of students.
Perform other duties as assigned.