Graduate Advisor

CSU Careers•Northridge, CA

9d•Hybrid

About The Position

The Graduate Advisor provides advanced knowledge and comprehensive advisement across disciplines, assisting graduate students, faculty, and administrators with complex program curriculum concerns. The role works with graduate departments on multifaceted matters involving individual students and groups, and independently interprets and communicates University policies and procedures to the campus community. The incumbent reviews and finalizes formatting for graduate theses, projects, and dissertations; evaluates and confers master’s and doctoral degrees and certificates; and provides academic counseling on student Degree Progress Reports. The role also independently evaluates and processes graduate repeat, petition, course substitution, late schedule change, medical withdrawal, and transfer coursework forms, along with other assigned duties. The position is classified as Student Services Professional III and is a regular, full-time role with a one-year probationary period. The schedule is 40 hours per week, Monday through Friday, and may include evenings and weekends. The position is currently hybrid, with up to three days in the office and up to two days remote, subject to change based on student or operational needs.

Requirements

Equivalent to graduation from a four-year college or university in a related field.
Equivalent of three years of progressively responsible professional student services work experience.
A master's degree in Counseling, Clinical Psychology, Social Work, or a directly related field may substitute for one year of experience.
Additional specialized and relevant experience may substitute for required education on a year-for-year basis.
Thorough knowledge of university policies, graduate degree requirements, academic regulations, and Title V requirements, with ability to interpret, apply, and communicate complex academic policies accurately.
Strong interpersonal, communication, and advising skills, including ability to provide comprehensive academic guidance, address complex student concerns, and collaborate with students, faculty, administrators, and campus departments in a high-volume environment.
Ability to independently evaluate academic records, degree progress reports, graduation requirements, and student petitions; exercise sound judgment; identify discrepancies; and develop solutions to complex academic and administrative issues.
Ability to use student information systems and academic workflow applications, including PeopleSoft/SOLAR, UAchieve, OnBase, and electronic thesis and dissertation systems, to process records, evaluate degree requirements, prepare reports, and maintain accuracy while balancing priorities and deadlines.
Applicants must be authorized to work for any employer in the United States.

Nice To Haves

Upper-division or graduate coursework in counseling techniques, interviewing, and conflict resolution where job-related.

Responsibilities

Provide comprehensive graduate academic advising across disciplines.
Assist graduate students, faculty, and administrators in identifying complex program curriculum issues.
Work with graduate departments on multifaceted concerns involving individual students and groups.
Interpret and communicate University policies and procedures to the campus community.
Review and finalize formatting for theses, graduate projects, and dissertations.
Evaluate and confer master's and doctoral degrees and certificates.
Provide academic counseling on student Degree Progress Reports.
Evaluate and process graduate repeat, graduate petition, course substitution, late academic schedule change, medical withdrawal, and transfer coursework forms.
Perform other duties as assigned.