OPS GOVERNMENT OPERATIONS CONSULTANT II - 64858436

State of Florida • Tallahassee, FL

13d • Onsite

About The Position

The Florida Department of Health’s Division of Disability Determinations is hiring an OPS Government Operations Consultant II in Tallahassee, Florida. This highly responsible position requires extensive knowledge of the Division’s operations and organization, as well as state and federal policies and procedures related to facilities management, safety and loss prevention, security and privacy, purchasing and budget, and contract management. The employee must be physically present in the office to perform the job effectively.

The position supports facilities management and safety, purchasing and budget activities, contract administration, and administrative operations. Duties include maintaining required state and federal documentation, helping prepare for audits and develop continuity and security plans, assisting management with policy and procedure changes and complex work problems, and performing other duties as needed. The employee may be required to perform emergency duty before, during, or beyond normal work hours or days. A security background and SSA suitability process are required; direct deposit is also required. Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Requirements

• Knowledge of State of Florida and SSA procurement rules, regulations, laws, and procedures.
• Knowledge of state and department contract administration policies and procedures.
• Knowledge of facilities management, state laws, policies, and procedures.
• Knowledge of state and department facility safety and security.
• Knowledge of and ability to operate general office automation equipment, including a personal computer, fax, copier, printer, and scanner.
• Knowledge of and ability to use MyFloridaMarketPlace and the FLAIR computer system for procurement functions.
• Ability to analyze and gather information.
• Ability to read and apply applicable regulatory policies, procedures, and guidelines.
• Ability to communicate effectively orally and in writing.
• Must be physically present in the office to effectively perform job duties and responsibilities.
• Must be able to learn and communicate effectively in English, orally and in writing.
• Must pass the SSA suitability process for access to SSA systems, data, information, and/or premises.

Nice To Haves

• Experience with MyFloridaMarketPlace, including e-Quotes, requisitions, purchase orders, and invoice reconciliations.
• Experience in facilities management.
• Experience contracting vendors.

Responsibilities

• Monitor compliance with Social Security Administration (SSA) and Department of Health (DOH) facility management, safety, and loss-prevention policies and procedures.
• Handle building maintenance and facility issues, physical security and safety, furniture and non-computer equipment, surplus commodity disposal, and communication with building owners, landlords, and vendors.
• Conduct facility safety inspections and evacuation drills, and prepare incident reports, newsletters, and bulletins.
• Assist with state and federal audit preparation and develop the division’s Security and Privacy Plan, Continuity of Operations Plan, and Business Continuity Plan in accordance with SSA and DOH policies.
• Attend related training, meetings, conferences, and workshops.
• Assist with purchasing and budget functions, including obtaining quotes, e-Purchasing, e-Spend Plan, requisitions, purchase orders, invoice reconciliation through MyFloridaMarketPlace, purchase-card charges and reconciliation, and various types of purchases and solicitations.
• Provide and track expenditure and obligation information for monthly, quarterly, and yearly spending plans, while complying with related policies and procedures.
• Monitor and maintain the division’s Security Guard contract.
• Assist with the division’s Mail Services contract in compliance with DOH policies and procedures.
• Maintain required state and federal documentation.
• Assist management in developing and implementing administrative policy and procedure changes and addressing and resolving complex work problems.
• Perform other duties as needed.

Benefits

• State Group Insurance coverage options, including health, life, dental, vision, and supplemental insurance.
• Retirement plan options, including employer contributions.
• Flexible Spending Accounts.

What This Job Offers

• Career Level: Mid Level
• Education Level: No Education Listed