GOVERNMENT OPERATIONS CONSULTANT II - 64005990

State of Florida • Tallahassee, FL

9d • $45,060 - $48,000 • Onsite

About The Position

This is a professional position located within the Bureau of Preparedness and Response, Administration Section, Procurement Unit. The position will report directly to the Procurement Unit manager and is responsible for the procurement of goods and services for the Bureau using MFMP tools or purchasing Card in accordance with State and DOH procurement policies and procedures.

Requirements

• Willing to work before, during, and/or beyond normal work hours or days in the event of an emergency. This may include working in a special needs or Red Cross shelter, or performing other emergency duties including, but not limited to, responses to or threats involving any disaster or threat of disaster, man-made or natural.
• Willing to physically come into the office to perform the duties & responsibilities of the positions
• Authorized to work in the United States without employer sponsorship
• Knowledge of the methods of data collection and analysis.
• Knowledge of the principles and techniques of effective communication.
• Ability to collect, evaluate and analyze data to develop alternative recommendations, solve problems, document workflow and other activities relating to the improvement of operational and management practices.
• Ability to organize data into logical format for presentation in reports, documents and other written materials.
• Ability to conduct fact-finding research.
• Ability to utilize problem-solving techniques.
• Ability to work independently.
• Ability to understand and apply applicable rules, regulations, policies and procedures relating to operational and management analysis activities.
• Ability to plan, organize and coordinate work assignments.
• Ability to communicate effectively.
• Ability to establish and maintain effective working relationships with others.
• Learn and communicate effectively, orally and in writing, in English.

Nice To Haves

• Florida Certified Contract Manager (FCCM) certification

Responsibilities

• Facilitate procurement of goods and services as directed by supervisor or as requested by Bureau of Preparedness and Response Program Managers using DOH standard policies, procedures, and systems.
• Develop procurement solicitation documents consistent with State and DOH standards.
• Serve as a buyer for My Florida Market Place.
• Manage a commodities Purchasing Card.
• Ensure proper receipt of items in the supporting systems.
• Timely resolve discrepancies with supporting department offices and vendors in procurement.
• Review encumbrances from SharePoint of their own Purchase Orders and reconcile to PO balance sheets.
• Track P-Card purchases and timely approval of charges in WORKS at both the Accountholder and Accountant level.
• Verify accuracy of required state accounting information distributed by Finance and Accounting and in accordance with DOH policy and procedures.
• Reconcile the monthly p-card report and maintain all related files for audit purposes.
• Process vendor invoices.
• Research vendor payments in MFMP, FIS, and FLAIR.
• Maintain accurate accounting ledgers to reflect specific vendor payment activity.
• Timely resolve discrepancies related to invoices.
• Review and pay invoices within 3 days of receipt and paid within 5 days of being deemed acceptable.
• Process special payments (i.e., Utility payments made through the Axiom Pro system).
• Serve as a contract manager as required by Section 287.057 (14), Florida Statutes.
• Develop contract documents.
• Execute, monitor and pay invoices for contracts.
• Review Invoices for payment within 3 days of receipt and paid within 5 days of being deemed acceptable.
• Independently responsible for reviewing the encumbrances from SharePoint of his or her contracts and reconciling to the contract invoice log.
• Resolve discrepancies immediately.
• File contract documents timely as the contract is being developed in the routing phase and timely throughout the year as invoices are processed or changes occur.
• Independently responsible for planning their monitoring, seek approval of intended plan from their supervisor, and coordinate with assigned provider contacts & request travel.
• Be listed on the 3-Deep ESF8 roster as a Procurement Specialist under the Finance and Administration Section, Procurement Unit Leader, for ESF8 events and exercises, ensuring the procurement needs of the event can be met and completing duties outlined in the associated Job Action Sheet.
• Perform other duties and responsibilities as assigned.

Benefits

• Annual and Sick Leave benefits
• Nine paid holidays and one Personal Holiday each year
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options
• Retirement plan options, including employer contributions
• Flexible Spending Accounts
• Tuition waivers

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed