GOVERNMENT OPERATIONS CONSULTANT I - 77072470

State of Florida•Tallahassee, FL

3d•$34,760 - $40,321•Onsite

About The Position

The Government Operations Consultant I serves on the administrative team for the Florida Fish and Wildlife Conservation Commission’s Division of Marine Fisheries Management. The role handles division purchasing and fleet management, responds to stakeholder inquiries, and performs general office duties. It processes purchase orders and P-Card transactions, supports compliance with state and agency purchasing and invoice-processing requirements, and coordinates with division budget staff and leadership on purchasing and budget processes. The position also provides reception and customer service, maintains Tallahassee vehicles and related records, coordinates vehicle fuel and toll cards and cell-phone distribution, and routes Executive Director’s Office inquiries to staff while tracking response deadlines. Additional duties include maintaining office equipment and supplies, preparing business cards, ordering publications and other materials, maintaining records and staff perquisite lists, and completing other office duties as requested. FWC employees may be assigned cross-functional work across divisions and offices and are expected to provide courteous, responsive service to customers and stakeholders.

Requirements

Four years of professional experience in office administrative work, purchasing, or an agency program area; alternatively, an associate’s degree from an accredited college or university and two years of professional experience related to the responsibilities.
Knowledge of basic computer applications, including Word, Excel, Outlook, Teams, and PowerPoint.
Possess and maintain a valid driver’s license.
Ability to understand written sentences and paragraphs in work-related documents.
Working knowledge of state purchasing rules and procedures.
Ability to communicate professionally and effectively, orally and in writing.
Ability to listen well, identify essential information, and convey information about fishing regulations and other topics effectively.
Ability to follow written and verbal instructions.
Ability to plan, organize, coordinate, and accurately complete work assignments.
Ability to work independently and as part of a team.
Ability to use good judgment in decision-making and planning.
Ability to manage personal time and consistently report to work on time.
Ability to establish and maintain effective working relationships with diverse groups of people.
Knowledge of administrative and clerical procedures and systems.
Knowledge of Word, Excel, Outlook, SAMAS (FLAIR), Correspondence Control System (Trackers), and Adobe Professional.
Satisfactory criminal history check, including fingerprinting, in accordance with Chapter 435, Florida Statutes.

Nice To Haves

Prior customer service experience.

Responsibilities

Create and process purchase orders, act as the Division’s super-buyer, and process most P-Card transactions.
Follow statutory and agency requirements for invoice processing and warrant distribution, including Section 215.422, Florida Statutes.
Coordinate with the Division budget manager, budget chief, and deputy director on P-Card, purchase-order, and other budget processes as needed.
Assist division staff in following state and agency purchasing rules and guidelines.
Serve as receptionist by greeting guests, answering the main multi-line telephone system, responding to questions, and routing guests and calls appropriately.
Maintain the orderly appearance of the reception area.
Maintain Tallahassee vehicles, including vehicle logs and agency-system records, arranging timely maintenance, and washing and vacuuming vehicles as needed.
Coordinate WEX cards, SunPass distribution and billing, and cell-phone distribution for the Division.
Review inquiries from the Office of the Executive Director, assign them to appropriate staff, follow up on deadlines, and request extensions when needed.
Maintain the division copier, including arranging vendor service and ordering supplies.
Create and print business cards for division staff upon request.
Organize office supply cabinets, monitor stock, and place orders when supplies are low or requested.
Order legislative books, rule books, name tags, calendars, and other office supplies as needed.
Maintain the staff perquisites list, submit it to Human Resources annually, and order perquisite items as needed.
Maintain an organized filing system for records related to the position, including P-Card documentation, division and agency correspondence, and monthly vehicle logs.
Perform other office duties as requested and provide cross-functional support as directed.

Benefits

Comprehensive health coverage with low deductibles and low monthly out-of-pocket contributions.
Health premiums of $25 biweekly for single coverage or $90 biweekly for family coverage.
No-cost $25,000 life insurance.
Nine paid state holidays and one personal holiday per year.
Four hours of annual leave and four hours of sick leave accrued biweekly.
Choice between the FRS Pension Plan and the FRS Investment Plan.
State university and college tuition waiver program.
On-the-job training.
Family-planning support, including paid maternity leave, adoption benefits, FMLA, the Family Supportive Work Program, and paid leave for family and medical responsibilities for eligible employees.
Paid administrative leave for mentoring, volunteering, voting, and other reasons.