Government Operations Consultant I - 77072470

State of Florida • Tallahassee, FL

1d • Onsite

About The Position

The Government Operations Consultant I serves on the administrative team for the Florida Fish and Wildlife Conservation Commission’s Division of Marine Fisheries Management. The position handles fleet management, purchasing, stakeholder inquiries, reception, and general office duties. The role requires following state and agency purchasing and invoice-processing requirements and working with division budget staff and leadership on purchasing and budget processes. Employees may also perform cross-functional duties across the Commission as needed.

Requirements

• Four years of professional experience in office administrative work, purchasing, or an agency program area; alternatively, an associate’s degree from an accredited college or university and two years of professional experience related to the responsibilities.
• Knowledge of basic computer applications, including Word, Excel, Outlook, Teams, and PowerPoint.
• Working knowledge of state purchasing rules and procedures.
• Ability to understand work-related written materials and follow written and verbal instructions.
• Ability to communicate professionally and effectively, orally and in writing, and listen well and convey information about fishing regulations and other topics.
• Ability to plan, organize, coordinate, and accurately complete work assignments; work independently and as part of a team; and use good judgment.
• Ability to manage time and report to work on time, and establish and maintain effective working relationships with diverse groups.
• Knowledge of administrative and clerical procedures and systems, and software including Word, Excel, Outlook, SAMAS (FLAIR), Correspondence Control System (Trackers), and Adobe Professional.
• Must possess and maintain a valid driver’s license.
• Employment is contingent on a satisfactory criminal history check, including fingerprinting, under Chapter 435, Florida Statutes.
• Provide verifiable information about qualifications in the profile application or resume and information regarding employment gaps.

Nice To Haves

• Prior customer service experience.

Responsibilities

• Create and process Division purchase orders, act as the Division’s super-buyer, and process most P-Card transactions.
• Follow requirements in Section 215.422, Florida Statutes, and FWC invoice-processing and warrant-distribution procedures.
• Coordinate with the Division budget manager, budget chiefs, and deputy director on P-Card, purchase-order, and other budget processes.
• Assist Division staff in following state and agency purchasing rules and guidelines.
• Serve as receptionist, greet guests, answer the main multi-line telephone system, respond to questions, route guests and calls, and maintain the reception area.
• Maintain Tallahassee vehicles, including vehicle logs and agency-system entries, timely maintenance, and washing and vacuuming as needed.
• Coordinate WEX cards, SunPass distribution and billing, and cell-phone distribution.
• Review inquiries from the Office of the Executive Director, assign them to appropriate staff, follow up on deadlines, and request extensions when needed.
• Maintain the Division copier, including coordinating vendor service and ordering supplies.
• Create and print business cards for Division staff upon request.
• Maintain and organize office supply cabinets, monitor stock, and order supplies as needed or requested.
• Order legislative books, rule books, name tags, calendars, and other office supplies.
• Maintain the perquisites list, submit it to HR annually, and order perquisite items as needed.
• Maintain organized files for job-related paperwork, including P-Card documentation, correspondence, and monthly vehicle logs.
• Perform other office duties as requested and provide cross-functional support as directed.
• Communicate courteously and professionally with customers and stakeholders, respond to questions or problems, and explain agency actions when appropriate.

Benefits

• Comprehensive health coverage; listed biweekly premiums are $25 for single coverage and $90 for family coverage.
• No-cost $25,000 life insurance.
• Nine paid state holidays and one personal holiday per year.
• Annual leave and sick leave accrued at four hours each per biweekly pay period.
• Choice between the FRS Pension Plan and FRS Investment Plan.
• State university and college tuition waiver program.
• On-the-job training.
• Support for family planning, including paid maternity leave, adoption benefits, FMLA, the Family Supportive Work Program, and paid leave for eligible family and medical responsibilities.
• Paid administrative leave for mentoring, volunteering, voting, and other reasons.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree