GOVERNMENT OPERATIONS CONSULTANT I - 48004073

State of Florida • Tallahassee, FL

1d • Onsite

About The Position

The Division of Vocational Rehabilitation (VR) is a federal-state program that helps people who have physical or mental disabilities get or keep a job. VR is committed to helping people with disabilities find meaningful careers. Our Mission is "to help people with disabilities find and maintain employment and enhance their independence." Our Vision is "to become the first place people with disabilities turn when seeking employment and a top resource for employers in need of qualified employees. This Advertisement may be used to fill current and future vacancies for up to 6 months. The position is a competent, highly responsible individual who works independently in the coordination of administrative tasks and/or assignments which are complex in nature and very broad, requiring the integration of diverse functions. Self-direction is required, and the incumbent must be capable of setting priorities and assisting in a variety of activities. The work also involves the independent formulation, analysis and recommendation of changes in related policies, rules and regulations. This position requires proficiency in the use of computer software for word processing, spreadsheets, PowerPoint presentations, and managing databases. Travel is occasionally required.

Requirements

• Ability to organize and maintain information, to write clearly, ability to coordinate meetings and mediation sessions, and use computers including WORD, EXCEL, ACCESS, OUTLOOK, Internet.
• Ability to deal with the public in a tactful and courteous manner.
• Ability to understand and apply applicable rules, regulations, policies and procedures.
• Ability to perform basic arithmetical calculations.
• Candidate Profile (application) must be complete in its entirety. Your packet may be delayed at the final review step if you are missing the below items: Work History (entered with the most recent/current listed first: Any and all State of Florida jobs, Any and all Florida University jobs, All periods of employment, Periods of unemployment, Gaps 3 months or more, Education, Volunteer Experience). Include supervisor names and phone numbers including current place of employment.
• Gaps 3 months or more must be addressed – you will need to account for and explain any gaps in employment including unemployment. You can either list these in your application under Period of Employment or attach a word document listing your gaps.
• Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.
• It is unacceptable to use the statement “See Resume” in place of entering work history. Your candidate profile will convert to your official application.
• If claiming Right to First Interview, candidate MUST attach a copy of your official layoff letter when applying. This only applies to employees laid off from Career Service positions.
• Complete and register your State of Florida Employment Application on-line, which will then enable you to electronically submit your application for advertised vacancies in the state agencies. The State of Florida application online can be edited at any time prior to each submission and will automatically populate when you apply to a specific position.
• After you have applied to one or more job advertisements, all submitted applications can be viewed from the "Applicant Home Page" by clicking on "View Your Applicant Submissions." A listing of all the positions to which you have applied will be displayed. You can view and/or print any or all the submitted applications, although this information is also maintained online.
• Download and then fax a completed application to the People First Service Center at 888-403-2110. Be sure to include the requisition number on each page of your application.
• For assistance in completing the employment application or applying for jobs using the People First system, call the People First Service Center at 1-877-562-7287.
• It is the policy of the Florida Department of Education that applicants for employment undergo level 2 employment screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer.
• All applicants for employment or to volunteer who are selected for an interview will be provided with the Consent to Background Screening form for level 2 screening, the Affidavit of Good Moral Character, and the Notice of Rights. The leading candidate for employment or to volunteer will be required to execute the Consent form and Affidavit, report to a designated location, and submit fingerprints for level 2 screening.
• No applicant for a designated position will be employed or permitted to volunteer until the level 2 screening results are received, reviewed, and approved by the Department.
• Level 2 background screening shall include, but not be limited to, fingerprinting for statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, and federal criminal records checks through the Federal Bureau of Investigation, and may include local criminal records checks through local law enforcement agencies.
• The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.
• Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
• The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
• Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.

Nice To Haves

• Proficiency in the use of computer software for word processing, spreadsheets, PowerPoint presentations, and managing databases.

Responsibilities

• Assists the supervisor and assigned Bureau by independently carrying out activities and directing special projects; schedule meeting, maintains calendars, and itineraries; coordinate and set up meetings, including preparation of materials, notifications and confirmations of all parties, as well as securing meeting room/facilities.
• Serves as the timekeeper for assigned Bureau, and responsible for timely submission of leave without pay reporting.
• Prepares memoranda, reports, letters, and spreadsheets as assigned by the Supervisor.
• Act as the Personnel Liaison for a designated bureau.
• Plans, initiates, and completes administrative, clerical duties for the Bureau.
• Independently responds to telephone inquiries by referring calls, providing information and making appointments.
• Assists management and division associates in the management and day-to-day operation of the statewide program.
• Provides back-up to the office receptionist responsible for the DVR Headquarters security system and the training/conference equipment.
• Maintains and reviews current DVR policies/procedures and rules and makes recommendations for possible revisions.
• Generate purchase orders as requested through the Division’s Central Supply System.
• Track budget allocations, encumbrances, expenditures and brief the supervisor.
• Analyzes and develop spreadsheet, graphs, and charts of data as required.
• Prepare, track, amend, cancel or close-out purchase orders and p-card transactions.
• Ensure that services and commodities are procured accurately and received timely.
• Responsible for reconciling all expenditures monthly.
• Inventory and Supply-Orders, maintain and distribute supplies and materials as requested.
• Serve as the property custodian for assigned Bureau.
• Responsible for maintaining property records, and office supply inventory.
• Coordinates, prepare and process travel authorizations and reimbursements.
• Responsible for coordinating travel logistics and itineraries.
• Track travel expenditures and project estimated cost for planning purposes.
• Responsible for the disposal and retention of records and files within DVR Headquarters.
• Coordinate the Division’s compliance with Public Record Request (PRRs).
• Receives and process PRRs through appropriate stages, including notification to DOE about the request, assignment to appropriate staff for obtaining information related to request and processing requested information to requestor after final review by Supervisor and/or DVR Legal.
• Perform related work as required

Benefits

• State of Florida Retirement - 3% Employee Contribution Required
• 10 Paid Holidays annually
• 104 Hours of Paid Annual Leave annually
• 104 Hours of Paid Sick Leave annually
• Health Insurance for Individual or Family Coverage – State pays 80% of premium
• Life Insurance – State pays premium for $25,000 basic term life insurance for full time employee
• Additional supplemental insurances available such as dental, vision, etc.
• Tax Deferred Medical and Child Care Reimbursement Accounts available

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed